Office of Judicial Records Supervisor - Office of Judicial Records, Criminal Division

Position SummaryThis is supervisory work planning, assigning and coordinating the activities of a medium-sized clerical staff of legal clerks.  Employees in this class are responsible for scheduling employees’ work assignments and ensure that required clerical services are performed expeditiously and efficiently to all Courts including the Appellate Courts, Common Pleas and Municipal Courts.  Staff accepts all electronic and manual court filings for local and Appellate Courts.   Contact with attorneys, representatives of law enforcement agencies, and other interested parties to provide information regarding court cases and court procedures is a significant aspect of the work.  An employee in this class is responsible for independently managing a medium-sized unit and serving as an across-the-board assistant supervisor to a higher-level supervisor for Post Sentence, Appeals, Motions and File Security Record Room Units as well as Administration.  In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Essential FunctionsThe following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive, other duties may be required and assigned.Helps in developing policies, goals and objectives relating to the Appeals, Motions and File Security UnitsDirects, plans, assigns and supervises work of subordinate staff.Provides work direction and training to subordinate staff or interns.Reviews work of subordinates for accuracy and completeness and evaluates employee performance.Interacts with Judges, judicial staff, attorneys, and other judicial partners including Common Pleas, Municipal, Traffic and the Appellate Courts. Assists Judges, Judicial staff and the general public in person and via telephone.Investigates complaints and issues from the Courts, Judges, Judicial staff, the general public or other offices pertaining to the court record.Delegates routine situations to staff and responds directly to more complex situations or complaints.Prepares and collates weekly, monthly or annual reports and drafts correspondence.Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records.Plans, assigns, and reviews work of a medium-sized staff of employees engaged in carrying out a particular court function.Regularly reviews work procedures to ensure efficient and expeditious process of work.Serves as an across-the-board assistant supervisor to a higher-level administrator to aid in directing the activities of a segment of major court functions; assists in developing procedures for the operation of the unit.Attends staff meetings and conferences.MARGINAL FUNCTIONSMaintains supply and equipment inventory for office and orders supplies as needed.Performs related work as required.ENVIRONMENTAL CONDITIONSStandard office conditions.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Competencies, Knowledge, Skills and AbilitiesConsiderable knowledge of the English language and grammar usage.Considerable knowledge of Criminal Court functions           Considerable knowledge of office management standards, procedures and practices.Considerable knowledge of the Adult Criminal Case Management System (CPCMS),  Criminal Document Management System (CDMS) and Pennsylvania Courts Electronic Filing System (PACFile)Considerable knowledge of Adult Criminal records, public and nonpublic access policies.Through knowledge of criminal law procedures in Common Pleas Adult and Juvenile and Municipal Court.Considerable knowledge of supervisory methods and practices.Some knowledge of the principles of procedures analysis, work simplification, and forms and records control.Knowledge of the principles, standards and goals of administrative organization and management.Ability to learn within a reasonable period of time the functions, policies, procedures and operations of the court unit to which assigned.Ability to supervise a moderate sized group of clerical and technical employees engaged in varied tasks.Ability to represent the assigned unit in conferences and meetings with the public and private officials.Direct contact with diverse court clienteleIn order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.