Office Manager - Property Assessment, Boards & Commissions Unit - Boards & Commissions Division

Position SummaryThe primary function of this position will be to provide administrative support for the Philadelphia Water, Sewer and Storm Water Rate Board.  The Office Manager will work with the Law Department attorney assigned to the Board, the Law Department’s Administrative Services Unit, and Board members and contractors to arrange and manage matters related to the Board’s operations and rate proceedings.  The Office Manager will also assist the Boards & Commissions Division by scheduling Divisional meetings, maintaining the internal calendar, and producing regular reports about the Division’s work. Essential FunctionsThe duties of an Office Manager in the Boards & Commissions Division of the PABC Unit are performed under the review, oversight, and approval of a Deputy City Solicitor and the Divisional Deputy City Solicitor and include, but are not limited to:Preparing and publishing meeting and hearing notices in accordance with the PA Sunshine ActDrafting Board resolutions (in consultation with the Chair of the Board)Responding to written complaints about hearing procedures and suggesting processes for handling complaints/disruptions during hearingsDrafting policies and regulations/amendments and sending regulations/amendments to the Department of Records for public comment, as required (once approved by the Board)Conducting preliminary review of documents submitted in rate proceedings in order to identify potential issuesLabelling and sending documents for posting on the Board’s website, and following up to ensure prompt and accurate postingArranging the dates, times, and locations of Board meetings and public hearings, including any arrangements for Zoom access or court reporters, and communicating those to the Board and its Hearing OfficerAssisting as needed with the review of draft documents such as the Hearing Officer’s Report and the Board’s rate determinationsProviding input as needed in the preparation of budgets and related documents, requests for proposals, and encumbrance amountsAttending monthly Board meetings and, as needed, public hearings, serving as Zoom administrator in virtual or hybrid meetings and hearingsPreparing and maintaining minutes from Board meetings and proceedingsReviewing and approving contractor invoices and budgets (in consultation with the Board Chair)Compiling and filing the Certified Record with the Court of Common Pleas when Board decisions are appealedMonitoring the Board’s email accountEstablishing and maintaining effective working relationships with all parties involved in rate proceedingsPerforming related work on behalf of the Boards and Commissions Division as required, such as scheduling weekly meetings, maintaining the internal calendar, and preparing regular reportsCompetencies, Knowledge, Skills and AbilitiesExcellent organizational, customer service, and time management skillsEffective and professional oral and written communicationAbility to work independently and think proactivelyAbility to manage and prioritize numerous assignmentsDetail orientedFamiliarity with the requirements of the PA Sunshine ActComputer skills required/desired for the position include:MS Office (Word, Excel, Outlook, PowerPoint, OneDrive, SharePoint)Adobe AcrobatMicrosoft Teams, Zoom and other virtual platforms