IT Financial Analyst

Under the direction of the 911 Administration IT Financial Manager, this employee will assist with the responsibility of the procurement, invoicing, accounting, and budget processes for public safety IT related projects.  The position requires the ability to interpret and prepare financial records ensuring that IT projects are in compliance with the City’s accounting and financial regulations.  Salary is commensurate with the education and qualifications of the successful candidate.Essential FunctionsReview IT procurement requests submitted electronically through a centralized collection system.  Requests are generally related to software, hardware, professional and other services, maintenance of hardware and software, communications, training, and other IT related itemsImplement, modify, and document fiscal records in the City of Philadelphia’s and OIT’s accounting/financial systems such as FAMIS, ACIS, ADPICS, CBMS, Excel and Access. Maintain database that logs all pertinent information related to each requestEnsure all procurement supporting documentation is complete and accurate.  Follows up with internal and external departmental contacts if additional information or clarification is required for processing requestsObtain approval from various internal OIT Chief Officers and Deputies for technology approvals, and IT Financial Managers for budgetary approvalsReceive and process vendor invoices, ensures all backup documentation has been submitted and information is accurateLog pertinent data into MS Access databases, and seeks ways of improving database relationships and structureWork with the Office of the Director of Finance to process payment vouchers electronically.Work with the Procurement Department to update/extend existing contracts/related infoWork with vendors to obtain required documentation to facilitate and expedite procurement and payment processes, as necessaryWork with 911 IT Financial Manager to gather information for Audits and Annual ReconciliationsProcess SOP’s, OA’s and contract add-ons and provide contracting support as neededDevelop analysis and reports as requested.Assist the IT Financial Managers to develop, maintain and analyze the 911 IT budget, to prepare monthly and quarterly reports that compare budgeted costs to actual expenditures, to prepare various reports to PEMA Competencies, Knowledge, Skills and AbilitiesAnalyze and comprehend organizational and procedural problems and make recommendations related to accounting and budgetary requirements Express ideas effectively, both orally and in writing Establish and maintain effective working relationships with associates, administrative officials and departmental officialsAnalyze and resolve accounting and other budgetary problems and make sound recommendations consistent with accounting, and budgetary principles and departmental policiesExercise judgment and discretion in applying and interpreting policies and procedures consistent with overall policy objectivesAccounting principles, budget formulation, evaluation, and administration including the execution of provided guidelines The principles and practices of financial administration as applied to the analysis of budgetary objectives and proceduresThe principles of finance as applied to budget preparation and controlPrinciples and practices of administrative analysis and managerial operationsThe foundation knowledge of City and agency rulesBasic knowledge of IT business terms and needs