High School Registrar

Scheduling and Course SelectionUnderstand student preference and pathways towards post-secondary goals and counsel students around course selectionServe as master scheduler; create, refine and modify as needed the daily course and bell schedule for the school as well as individual schedules for each studentManage and respond to schedule change requests from administration, students, and familiesManage planned and unplanned teacher absences; coordinate with leaders, teachers and substitute agencies to ensure lesson materials are in place and guest teachers are set up for successTesting CoordinationServe as the school’s Testing Coordinator, ensuring all local, state and national testing adhere to state/national guidelines, including but not limited toTesting materials storage and distributionTesting schedule and logisticsTesting participation ratesEnsure all staff are trained and equipped to administer tests in adherence to state/national guidelines; ensure testing communication is clear, concise, and timelyMonitor and manage late testing and testing for absent students Database Management & Data AnalysisManage and maintain key school data systems (including but not limited to PowerSchool, DeansList, Scholarchip, staff Google accounts), ensuring functionality and accuracyProvide training to teachers/staff members as needed on usage of these systems and create new accounts as neededProvide responsive troubleshooting and support to students or staff members encountering technical issuesRun, print and distribute weekly reports linked to key school initiatives or metricsAnalyze data and proactively identify problematic trends and propose solutionsOversee GPA HealthWork with  Director of Operations to create and systemize regular data reports outlining GPA health and progress monitoringPlan for systems that build student literacy around GPA health and graduation readiness Work with the Principal to analyze and respond to GPA dataWork with Assistant Principals to respond to classes not meeting annual targets for passing rates Oversee Graduation ReadinessConduct regular audits of transcripts 9-12Audit all incoming new student transcripts to ensure accurate grade placementMeet with and counsel students in 9-12 who are off track for securing their credits, running Progress to Graduation meeting biannually (fall and spring) + additionally as neededMonitor progress against KPPS graduation requirements, and work to implement next steps for student cohortsEnsure clear, regular communication with students and families on progress to graduation Manage Credit Recovery SystemsMaintain robust tracking systems that identify student credit gapsIdentify, lead, and plan for student opportunities for credit maintenance (i.e. online credit recovery, Summer School) Oversee and Manage Grading SystemsWork with KIPP Philadelphia Regional Data team to coordinate PowerSchool/PowerTeacher gradebooks/to support grading systemsMonitor Gradebook health + work with Assistant Principals to respond to gaps in assignment frequencyFulfill alumni transcript and diploma requests Post-Secondary Readiness and SuccessIn partnership with the KIPP Forward team:Provide PD to staff to build readiness and investment in GPA systems and grading systemsSupport onboarding of Freshmen during 8/9 transition, with specific attention to students coming from non-KIPP middle schools (in other grades as well)Work with KIPP Forward team to plan and implement strategies for increasing literacy with academic health (GPA/credits) and post-secondary readiness in preparation for junior/senior yearWork with KIPP Forward to identify internships, summer programs, + enrichment opportunities for students as they align enrichment to post-secondary goalsCoordinate with the Dual Enrollment Program Manager to ensure on time student registration for Dual Enrollment courses and up-to-date transcripts that reflect dual enrollment creditsOversee planning, progress, implementation, and tracking of career artifacts of the PA Career Education & Work (PACEW) standards. Submit annual high school profile for post secondary institutions  Research and DataTracks data using student data systems (PowerSchool, Dean’s List, etc)Researches and stays current on higher education programs, trends, and issues with student impact and makes recommendations based on best practices and researchAssists in the utilization of an effective early-alert system for at-risk students and analyze attrition and student success outcomes and take action to improve retention Additional ResponsibilitiesParticipate in active presence and strategic supervision and monitoring to ensure student safety and engagement in rigorous learningPartner with the Assistant Principal of Student Support and Special Education Teachers to ensure proper implementation of 504s, BIPs, IEPs, safety plans, accommodations, modification, and language support for studentsEnforce positive behavior systems and monitor behavior dataAttend designated school functions outside of school hours (Back to School Night, Report Card Conferences, Community Events, etc.)Perform necessary support duties including (but not limited to) bus, lunch, and dismissal duties,chaperone field trips. Participate in parent meetings, conferences, and periodic evening eventsDevelop strong relationships with the families of students through home visits, participation in school events and phone calls homeCommunicate regularly with families about academic progress and behaviorParticipate in daily duties (i.e. breakfast, lunch, dismissal) to support school operationsMaintain accurate records, grade books, and data tracking systemsAssist with both student and staff recruitment Professional ResponsibilitiesAssume personal responsibility for student achievementRead, internalize, and adhere to the KIPP Philadelphia Public Schools policiesProvide an active presence, strategic supervision, and intentional monitoring to ensure student safety and engagement in rigorous learning (regardless of my role and its proximity to students)Take ownership for the development of your craft (meet 1x/1-2 weeks with a manager, implement feedback, engage in active practice, etc.)Commit to being prepared. Such as: preparing for One on One meetings (O3s)/coaching, preparing for meetings, PD, etc.Meet professional obligations including and not limited to meeting deadlines and honoring schedulesConsistently leverage existing professional tools, including but not limited to Google Suite (google documents, etc.) and Microsoft Suite (including but not limited to your KIPP Philadelphia  email, Groupme, Slack, and Microsoft outlook)Maintain strong attendance each day and be on time to all responsibilitiesCollaborate with colleagues and seek feedback in the spirit of continuous improvementReflect on professional practices to meet individual professional development goalsActively participate in professional development, department meetings, Actively school-wide and region-wide professional developmentServe as a positive, contributing member of the operations team , collaborating with colleagues to tackle common challenges and implement org and grade-wide initiativesShare candid, solutions-oriented feedback with peers and leadership on a regular basis, assuring that feedback is shared directly with the intended recipient. Ensure that feedback is focused on improving outcomes and experiences for studentsAssist with both student and staff recruitment and engagement- including events, home visits, calls home, and other determined and related requirementsKnow that you role, professional development, region wide meetings, etc. may require you to travel around Philadelphia  to other KIPP campuses, our Regional Office, or other KIPP or PD eventsAssist with other duties as assigned (such as but not limited to, lunch duty, arrival/dismissal duty, bathroom duty, school support duties, etc.)