Reference #: 391650
Site Name: Home Worker - USA
Posted Date: Mar 15 2024Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Administrative Assistant / Regional Office Administrator role could be an exciting opportunity to explore!The Administrative Assistant / Regional Office Administrator (ROA) will provide exceptionally detailed, full administrative support to 7 Field Vice Presidents (FVP's) and be available to help their respective teams as workload and time allows. This role will work in close alignment across the Market Access Exec Assistant / Admin teams.The successful candidate must be detail oriented with strong organizational, interpersonal, and communication skills. A high degree of professionalism and discretion is required for this role with a varying set of responsibilities. The successful candidate will have a proven record of agility and strong teamwork focused on the team's success.Responsibilities:
Maintain the highest level of confidentiality and integrity.
Proactively manage complex Outlook calendars, working closely with colleagues and peers to schedule F2F meetings and team meetings.
Manage Conference Registrations for FVPs.
Assist FVP's with booking travel as needed.
Process, submit, and track expense reports for FVPs.
Interact with recruiters and FVP's to support recruitment efforts: job posting and interview scheduling.
Work in strong partnership with other Market Access admins to ensure all logistics for meetings are met and executed.
Manage confidential / sensitive information in an appropriate manner with a high level of discretion.
Conduct high level written communication with internal stakeholders and external customers.
Manage and process transactional employee changes and ensure that all are coordinated within multiple internal systems and departments (terminations, secondments, transfers, new hires, onboarding, and training coordination.
Ability to pull rosters, fill in new hire tracker, manage employee resignations and work closely with Territory Ops to place field employees in correct territories.Problem Solving and Innovation
Ability to work in a fast-paced, professional environment, and provide effective solutions.
Independently and effectively track and resolve scheduling issues.
Collaborate and strategize with peers to organize successful meetings for senior leaders, and to achieve department and site objectives.
Proactively plan and research Travel options for FVPs.
Provide thorough research/best choices of options when faced with last minute travel plans or urgent changes.
Troubleshoot for resolution of various IT/computer/software problems.
Troubleshoot issues with expense reports for FVP's and their teams.Why You?
Basic Qualifications:
We are looking for professionals with these required skills to achieve our goals:
High School diploma
1+ years' administrative experience within the pharma or healthcare industry
Advanced skills with MS Word, PPT, Excel, OneNote, Outlook, MS Teams, Concur, FioriPreferred Qualifications:
If you have the following characteristics, it would be a plus:
Pharma or healthcare experience
Associate's degree
Written and verbal communication skills with all levels of professionals.
Excellent organizational skills with high attention to detail, including ability to handle complex travel arrangements and organize cross-site even.#LI-GSKThe annual base salary for new hires in this position ranges from $33 to $45 , taking into account a number of factors including work location, the candidate's skills, experience, education level and the market rate for the role. In addition, this position offers an annual bonus and eligibility to participate in our share based long term incentive program which is dependent on the level of the role. Available benefits include health care and other insurance benefits (for employee and family), ret rement benefits, paid holidays, vacation, and paid caregiver/parental and medical leave.
Please visit to learn more about the comprehensive benefits program GSK offers US employees.Why Us?
GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We're committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).Important notice to Employment businesses/ Agencies
GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK's compliance to all federal and state US Transparency requirements. For more information, please visit GSK's Transparency Reporting site.GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.