Site Admin I
Job LocationsUS-PA-Patton
Requisition ID
2025-46113of Openings1Candidate Search Category (Portal Searching)
AdministrativeService Line (UKG) : Name
IMS-IEA Management ServicesOverviewProvide administrative support to the on-site project management team and site-based employeesResponsibilitiesAdministrative/Office: Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning
Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation
Maintain tracking and reporting spreadsheets needed for the project
Maintain site roster and time off calendar
Assist with project set-up activities, including but not limited to setting up office contacts and services
Assist users with logging into company software accounts
Order and maintain an adequate amount of office supplies
Maintain a clean and organized office throughout the duration project
Participate in daily internal management meetings, taking meeting minutes as needed
Cross-train with other administrative positions on-site, (if applicable) to serve as back-up
All other duties as assigned
Accounting/Payroll: Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy
Reconcile purchase card statements monthly
Employee Relations: Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates
Assist with equipment questions (scanner, copy machine, etc.)
Safety: Be a Champion of the organizations Safety culture
Assist the Site Safety Coordinator as neededQualificationsEDUCATION AND WORK EXPERIENCE REQUIREMENTS:
1-3 years+ experience in administrative support position
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles
Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook
Strong verbal and written communication skills
Must be highly organized and able to multi-task
What's in it for you
Financial Wellbeing
Compensation: $22.00-$24.00/hourly, commensurate with experience
Competitive pay with ongoing performance review and merit increase
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Health & Wellness
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug PlanPosition may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [email protected]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.
Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.
MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies withou a valid signed agreement and partnership with the Corporate Talent Acquisition Team.Service Line (UKG) : NameIMS-IEA Management ServicesMasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.