DescriptionAbout Us:USM, a wholly owned subsidiary of EMCOR Group, Inc., is a leading provider of essential facilities maintenance services, including interior and exterior services and electrical, mechanical and plumbing services, to national and regional commercial customers that maintain multi-site portfolios across wide geographic areas. With its highly developed proprietary network of over 11,000 service partners, USM delivers consistent facilities maintenance services across a nationwide footprint for approximately 150 customers in over 80,000 locations in all 50 states, Puerto Rico, and Canada.Job Title: PCard CoordinatorJob Summary:The PCard Coordinator works in a small team to validate purchases for each of the company’s PCard holders ensuring all proper documentation and rules regarding purchases are followed. This individual will process card limit and merchant exceptions for those cards in accordance to the approval authority matrix, identify and resolve fraudulent charges and post statements for payment and billing. The ideal candidate is detail oriented, organized and can meet hard deadlines in a high volume, fast paced environment. This individual will readily follow established processes while having the ability to look for and present procedure improvements. Strong Excel skills are a must.Essential Duties and Responsibilities:
Reviews and analyzes receipts to match bank statements for validation of all PCard monthly statements.
Post weekly/monthly statements to the appropriate accounts for billing and payment.
Evaluates and processes exceptions related to PCard Limit, PCard Single Spend Limit and Merchant Codes assigned to the cards while maintaining an accurate PCard Log.
Communicates with PCard holders to help them understand and provide accurate and appropriate documentation in a timely manner.
Helps to identify and resolve fraudulent purchases.
Understands and applies appropriate decisions based on the PCard Authority Matrix.
Responsible for setting up new PCard accounts in the bank system and maintaining proper documentation related to the new card holder accounts.
Participates in audit reviews, projects and training efforts on behalf of the PCard Team as required.
Works closely with internal and external groups as required.
Completes other responsibilities as assigned.
Qualifications:
Four-year college degree in Business Administration, Accounting, or equivalent combination of experience and acquired skills.
Two years of Accounts Payable, Accounting or Auditing experience preferred
Bilingual skills (English/Spanish) preferred.
Proficiency in Microsoft Suite of products; particularly Microsoft Excel.
Excellent oral and written communication skills.
Ability to work in a fast-paced environment.
Ability to work independently and with a team.
Competencies:
Composure. Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn’t show frustration when resisted or blocked; is a settling influence in a crisis.
Ethics & Values. Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches.
Functional/Technical Skills. Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
Integrity & Trust. Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain.
Listening. Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees.
Patience. Is tolerant with people and processes; listens and checks before acting; tries to understand the people and the data before making judgements and acting; waits for others to catch up before acting; sensitive to due process and proper pacing; follows established process.
Perseverance. Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
Written Communications. Is able write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
Physical Demands:
Work is generally sedentary in nature but may require standing and walking. Must be able to remain in a stationary position 50 percent of the time. Constantly operates a computer and telephone and other office productivity machinery (i.e., a calculator, copy machine, and computer printer).
Work Environment:
General office environment. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled