US PA McElhattanFull TimeR7838Purpose and role of job:Oversee daily office operations and manages administrative tasks while ensuring organizational effectiveness, efficiency, and safety.Principal Accountabilities/ Responsibilities:
Assure that front lobby area and the entire campus (12 buildings), common office areas are well maintained and good housekeeping practices are followed, i.e. conference rooms, kitchen areas, mail room, etc.
Manage lobby ensuring timely opening/closing daily
Manage Office Clean-up Monthly/Annual Reminders
Manage switchboard and provide coverage for receptionist as necessary answer incoming calls and direct to appropriate recipient; take and relay messages coming in from night voicemail
Manage carrier software and print shipping labels; check in all packages and process labels for daily pick up
Manage seating assignments, office moves (nameplates), furniture quoting/ordering/installation
Sort and distribute USPS mail and manage postal machine
Assist with travel arrangements including car rentals, hotel rooms, and air travel
Contractor management includes but is not limited to:
Program, distribute and collect access cards
Register upon arrival
Management of vendor visit forms and SPLAN system
Management of Confidentiality Disclosure Agreements (CDAs new and renewing)
Assist with senior level management visits by maintaining organization and cleanliness of executive conference rooms and offices, fulfilling all requests such as lunch orders, snacks, etc.
Coordinate and organize lunch orders for guests
Coordinate Visitor Tours w/ Management
Inventory and order office supplies
SAP requisitioner
Certified as Notary
Assist other departments as needed
Education and experience requirements:
High School Diploma
Previous office management experience preferred
Excellent computer skills
Standard knowledge of Microsoft Office
Excellent communication skills
Ability to work in a team-oriented environment
Ability to interact effectively with all levels of the organization
First Quality is committed to protecting information under the care of First Quality Enterprises commensurate with leading industry standards and applicable regulations. As such, First Quality provides at least annual training regarding data privacy and security to employees who, as a result of their role specifications, may come in to contact with sensitive data.First Quality is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identification, or protected Veteran status.How to apply: Interested and qualified candidates, pleaseclick on "Apply Now," thencontinue to the PA CareerLink® provided link for this company's careers page. You are required to complete First Quality's onlineapplication process.