The Opportunity:As the Executive Assistant, Global Labeling , you will provide support to CSL's Executive Director, Global Labeling & Global Regulatory CTA and senior team members. You will have the ability to leverage technology for efficient processes. This is a hybrid role, which offers a combination of an onsite and remote work schedule. #LI-hybridThe Role:
Calendar Management: coordinates and ensures efficiency in scheduling "gatekeeper" and "gateway" role, works closely with other admins.
Manage appointments, schedules and travel arrangements including itineraries to make best use of time.
Screens and responds to incoming correspondence, inquiries and phone calls and external visitors to the site.
Negotiations: able to interact with diplomacy (EQ) at a high-level to vendors, executives, and other staff.
Create and edit documents, spreadsheets, and presentations; prepare reports, meeting minutes and expense reports.
Gather and compile information for use in documents such as memos/letters, reports and presentations.
Create database and spreadsheet files to support monitoring.
Budget Management / Monitor and track expenditures in specified cost centers to ensure activities are conducted within established forecasts and budgets.
Remain knowledgeable of departments (Legal and Finance) policies.
Travel: provide travel arrangements within the Concur system as appropriate.
Expense: prepare monthly expense reports for review and submission as appropriate.
Co-ordinates meetings or conferences, locally and globally, including controlling the event budget as applicable. This includes travel and On-site coordination.
Event Planning: coordinates internal/external logistics and contracts for workshops and meetings.
Clerical: filing, supply management, generate announcements, reports, timeline, graphs, and presentations as requested. Ability to coordinate agendas for staff meetings, capture meeting minutes/track action items and follow up with team.
Ad hoc support: as required by team.
Your Skills and Experience:
Diploma or degree qualified in Business Administration/Secretarial studies preferred.
5+ years' administrative support experience including strong working knowledge of Microsoft Applications.
Knowledge of business operations.
1+ years of experience with Visio, Veeva, Teams and Share Point preferred.
Ability to work across a range of countries and cultures.
Ability to work with industry thought leaders.
Our BenefitsCSL employees that work at least 30 hours per week are eligible for benefits effective day 1. We are committed to the wellbeing of our employees and their loved ones. CSL offers resources and benefits, from health care to financial protection, so you can focus on doing work that matters. Our benefits are designed to support the needs of our employees at every stage of their life. Whether you are considering starting a family, need help paying for emergency back up care or summer camp, looking for mental health resources, planning for your financial future, or supporting your favorite charity with a matching contribution, CSL has many benefits to help achieve your goals.Please take the time to review our benefits site (https://www.cslbenefits.com/csl/candidates) to see what’s available to you as a CSL employee.About CSL BehringCSL Behring is a global leader in developing and delivering high-quality medicines that treat people with rare and serious diseases. Our treatments offer promise for people in more than 100 countries living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. Learn more about CSL Behring (https://www.cslbehring.com/our-company) .We want CSL to reflect the world around usAs a global organization with employees in 35+ countries, CSL embraces diversity and inclusion. Learn more about Diversity & Inclusion (https://www.cslbehring.com/careers/diversity-and-inclusion) at CSL.Do work that matters at CSL Behring!R-228758CSL makes all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, gender, pregnancy, disability, marital status, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran) or other classification protected by applicable US federal, state or local law. CSL complies with all applicable employment laws, including but not limited to Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act, the Fair Labor Standards Act, and the Immigration Reform and Control Act. https://www.cslbehring.com/careers/eeo-statement