Reference #: 4526714
THE POSITIONAre you an enthusiastic, customer service-oriented individual eager to engage with visitors, staff, and other stakeholders from across Pennsylvania? If so, Governor Shapiro's Office is seeking a friendly and welcoming Reception Room Administrator to coordinate the use and maintenance of the Governor's Reception Room. This is your opportunity to kick-start your career in public service, develop your skills, and experience the amazing benefits of working for the Commonwealth. Join our team now!
DESCRIPTION OF WORKYou will thrive in this position if you work well independently, are reliable, tech savvy, and a creative thinker who can easily adapt in a fast-paced and ever-changing environment. No day is the same here in the Governor's Executive Office, some of the duties will include:
Greeting the public when visiting the reception room and answering questions about the space, as well as greeting attendees for meetings with the Governor and executive staff.
Completing constituent request inquiry forms, gift logs, and coordinating the storage of gifts.
Managing the office conference room calendars, including reviewing availability and confirming requests, as appropriate. You will also coordinate use of the facility and audio-visual needs for reception room events.
Conducting research using various online media outlets to identify, track, and share relevant news stories to share with the Governor's executive staff.
Assist the Governor's Scheduling Office and the Governor's Special Assistant with logging, scheduling, mailing, and preparation.
Cataloging constituent correspondence and filing accordingly. This includes implementation of retention schedules and record destruction.Work Schedule and Additional Information:
Full-time employment
Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
This is an on-site career opportunity, with an in-person reporting requirement Monday - Friday.
Salary:In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
High school diploma or equivalent, with at least two years of prior administrative or clerical experience in a professional office environment; or
Any other equivalent experience and training.Additional Requirements:
You must have experience with Microsoft Office Suite (Word, Excel, Outlook, TEAMs, OneDrive, SharePoint)
You must have experience with organization and multi-tasking in a fast-paced and ever-changing environment.
You must have experience in time management and communication skills.
You must be willing to learn and to grow with the organization.
You must be able to perform essential job functions.Preferred Qualifications (not required):Pursuing a political science or related degree, and be interested in governmentLegal Requirements:You must pass a background investigation.How to Apply:
Your application must include a resume.
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.Veterans:Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference pa.gov.Telecommunications Relay Service (TRS):711 (hearing and speech disabilities or other individuals).If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.