Overview: This confidential position is responsible for maintaining all financial records for the Association using Sage Accounting Software, invoicing member dues and paying bills.
Responsibilities:
Effectively and efficiently maintain day-to-day Accounts Receivables (AR), Accounts Payable (AP) and General Ledger (GL). Preparation of journal entries and GL account reconciliations, account analysis and reporting.
Maintain precise records of all memberships and membership spreadsheets, annual dues, and payments. Update all producer plants and assessment dues based on internal audits. Invoicing yearly and quarterly dues assessments.
Examine and process invoices for payment and pay in a timely prescribed manner.
Record and process bi-weekly payroll and SEP in accounting software.
Maintain confidential financial records and adhere to the accounting retention schedules.
Maintain all banking information, including monthly bank reconciliation and bank deposits. End of month reconciliation of checking and money market accounts.
Assist in developing PAPA annual budget and cash flow analysis by providing historical data. Maintain reserve account information and yearly cash flow.
Track event registrations to include AR/AP and attendee information.
Maintain expenditures by budget line items, status monthly report, including income and expenses for all PAPA Events.
Prepare monthly cash flow, budget status and reserve account status for Executive Director.
Maintain business insurance by carriers.
Process monthly expense reports.
Process New Member Applications and welcome packets.
Track office inventory (furniture, computers, etc.).
Order office supplies. Check and distribute incoming mail.
Assist office staff as needed. Perform other duties as assigned.
Flexible Hours
Paid Life Insurance
SEP IRA Contribution
Long-Term, Part-Time Position-Serious Inquiries Only
EOE