Reference #: 8391
Job DescriptionAt IPS, we apply our knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to life sciences. We are looking for a talented Construction Contracts Administrator to join our dedicated construction team at our office located in Blue Bell, PA.
In this role, you will support the QA and flow of subcontracts and purchase orders throughout the greater organization on multiple projects. Provides guidance on process flow and documentation requirements to IPS colleagues and external suppliers. you will also support process improvement activities on an ongoing basis.
Position Responsibilities
Administers contract and purchase order flow in accordance with departmental SOPs, policies, and project-specific requirements.
Acts as quality assurance (QA) check on all contracts and purchase orders.
Provides guidance to internal and external stakeholders on contract management requirements, including corrective actions to key contract elements that do not meet project and/or IPS standards.
Ensures all deadlines and conditions are described on contracts and purchase orders.
Prepares purchase orders and subcontract documents as needed.
Ensures all contract documents are sent/returned within the required time frames, and that all documents have been executed by the proper authorities within the organization.
Ensures that colleagues understand and comply with company contracting processes.
Detects and corrects potential risks in contract submissions.
Stays up-to-date with organizational changes and coordinates with the legal department as needed.
Ensures tax exemption certificates are included and in the proper form where applicable.
Maintains an organized system of physical and digital records.
Ensures correct Incoterms are noted on purchase order documentation.
Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights!
Qualifications & RequirementsBS degree in Business Administration; additional qualifications in law.
About UsIPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.SpecialtiesProcess Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring manag rs at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.IPS is an equal opportunity, affirmative action employer of protected veterans (M/F/D/V).