Hubbard Fire District is seeking a Board Clerk
The Hubbard Fire District is seeking qualified candidates to perform Board Clerk duties. This position requires approximately 20 hours per month. The District will provide training.
Salary: $24-27 Hourly DOE
Employee Benefits: There are no benefits associated with this position.
How to Apply: Submit a cover letter and resume to the Hubbard Fire District at PO Box 378 or by dropping it off at 3161 2nd Street in Hubbard. Application packets may also be submitted to Fire Chief Michael Kahrmann online at [email protected]. Application packets must be received no later than 4:00 pm on June 13, 2025.
Administrative Assistant Job Description
This position reports directly to the Fire Chief and is responsible for assisting in the oversight of the district’s financial operations. Job duties include but are not limited to:
Semi-monthly QuickBooks Payroll Processing
Quarterly payroll tax reporting
PERS reporting and tracking
Manage employee benefits
New employee onboarding
Monthly accounts payable and receivable processing
Tracks budget expenditures
Prepares monthly board agenda
Attends monthly evening board meetings , responsible for recording board minutes
Prepare monthly financial reports for board meetings
Assists in the preparation of the fire district’s annual budget and presentation; including all state required budget forms and filings
Conducts annual audits by working with contracted auditing agency
Performs additional administrative duties as directed by the Fire Chief Qualifications & Skills
Proficiency in using QuickBooks and Microsoft Word/Excel – Required
Experience with processing payroll and tracking accounts payable and receivable – Required
Experience in the preparation of public agency budget reporting forms - Preferred
Experience in PERS reporting – Preferred
Experience with employee benefits - Preferred
Effective written and verbal communication skills - Required
Ability to receive verbal instruction and provide accurate and prompt follow-up
Application and Selection Process
Applications Available: May 28, 2025
Applications Due (not postmarked): June 14, 2025 by 4:00 pm
Application Review: June 14-16, 2025
Candidates Notified of Status: June 17, 2025
Candidate Interview TBD
First Day of Work & Hours Worked: Negotiated with candidate
Hubbard Fire District Employment Policy
The Hubbard Fire District provides equal opportunities to all regardless of race, color, religion, sex, national origin, or disability. In addition to federal law requirements, the Hubbard Fire District complies with all state laws governing nondiscrimination. This policy applies to all terms and conditions of the contract including recruiting, selection, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.