Hours: Monday-Friday 7am-4pm or 8am to 5pm
Accounting Duties:
Assist with day-to-day accounting tasks
Enter payables into QuickBooks and produce monthly & bi-monthly reports for prompt payments
Manage purchase orders
Record receivables into QuickBooks from regular mail, ACH, and direct deposits
Confirm customer billing information at time of invoicing and follow-up on receipt of invoice
Confirm Vendor information and setup accounts when needed
Follow up with customers regarding accounts receivables
Credit card and vendor statement reconciliation
Potentially assist with weekly payroll (including certified payroll for all State & Federal wages)
Work with outside accounting firm as needed
Additional accounting tasks as needed
Admin Responsibilities:
Phones & general customer service
RFQ data entry/customer information;
Set calendar meetings for executives
Manage office supply and ordering.
Interaction with various vendors
Close-out files (including scanning & shredding of previous years)
Receive and sort incoming mail and deliveries, and manage outgoing mail