Vacancy caducado!
Community Action, a large scale nonprofit based in Washington County is looking for another member to join our ever expanding team in the role of a Program Assistant 3. A great fit those looking to add to their administrative work experience. Come be part of a team whose mission is to "eliminate conditions of poverty and create opportunities for people and communities to thrive"!
Position Summary:
In support of the Agency's mission, the Program Assistant 3 is responsible for providing administration support for the assigned division/program/office function while maintaining a high level of confidentiality. This position performs functions with a high degree of complexity and ensures that the division's operations flow smoothly. Responsible for compiling information, generating reports, summarizing findings and communicating findings effectively and in a time sensitive manner. Develops, implements, and maintains program related office systems and procedures. This position requires excellent time management skills in order to complete multiple task, project and program requirements and must demonstrate and model effective collaboration and communication skills.
Essential Functions and Responsibilities:
Provide daily administrative support to assigned division/program/office function directors, managers, supervisors and staff.
Provide prompt, accurate and effective administrative support including, but not limited to, composing and sending written and electronic correspondence in an accurate and timely manner, routing telephone calls and visitors, performing word processing functions, creating graphs and presentations, and providing language translation when applicable.
Keep current on and act as a resource to program supervisors and staff members on Agency related information technology system changes.
Maintain up to date calendar information relating to the assigned division/program business, as well as various community partners who work with the assigned division/program.
Perform data entry and information management in a variety of databases. May be asked to analyze information gathered from the reports and prepare documents summarizing the reports.
Maintain related division/program files and in-process work files of director/managers, including coordination of current and historical filing needs.
Establish and maintain work flow systems, keeping procedures current and effective, and maintaining accurate schedules in a manner which is aligned with the program/divisions business needs.
Anticipate workload needs and effectively plan time and resources necessary to execute tasks on time.
Responsible for ensuring that orders, inventory and distribution of office supplies are completed and maintained for the division/program. Maintain office equipment as assigned.
Strictly adhere to all safety policies and procedures at all times and respond/correct any at-risk safety issues immediately.
Strictly adhere to agency code of ethics and standards of workplace behavior.
Perform other duties as assigned to meet business needs including regular and reliable attendance and adherence to all company workplace behavior standards.
Marginal Functions and Responsibilities:
Other marginal functions and responsibilities as assigned.
Required Education/Training/Experience:
Minimum of a High School Diploma/equivalent with some college coursework or skill certifications in a related field in addition to at least three years of administrative support experience providing complex support to projects and/or upper management personnel in a non-profit or non-manufacturing environment . An equivalent combination of education and experience may be considered.
Advanced level of proficiency in technology tools such as Microsoft Office applications, databases, spreadsheets (including formulas and tables), charting, etc.
Excellent verbal and written communication skills.
Preferred:
Associate’s Degree or higher.
Bilingual English/Spanish written and verbal.
Able to translate written materials from English to Spanish.
Experience with and/or knowledge of social service systems or non-profit organizations.
Experience with basic accounting and/or bookkeeping procedures.
Required Licensing or Other Special Certifications:
N/A
Apply Here: https://caowash.applicantpro.com/jobs/
Vacancy caducado!