PT Legal Assistant (Portland)
Looking for an independent, detail-oriented, and critical thinking legal assistant to help a growing law firm. Best candidate is an organized self-starter that likes finding ways to make things better. Work will initially start entirely in office but some remote work is possible after successful trial period (job will always require some office time).
Matchstick Legal is a growing boutique law firm with three attorneys. We advise designers, web developers, video producers, and other businesses in creative industries. Our clients make the websites, videos, logos, and other digital products for the best brands in Portland and beyond. We work out of modern, comfortable, casual offices at Revolution Hall in SE Portland. We need part time help for about 20 hours per week. Schedule is flexible (M-F) and we hope you can start soon.
Skills and Attributes
- organized, professional and attentive to detail, especially in written work
- interested in improvement, likes finding new and better ways to do things
- able to work independently, analyze, and problem solve
- able to track and follow through on multi-part projects
- appreciates what makes good client service and can extend that to clients
- strong writing skills (interview will include writing quiz)
- completely trustworthy with confidential information
- proficient with Google suite
- proficient with Microsoft Word and Microsoft Excel
- proficient with Quickbooks online
- proficient with Apple computer systems and devices
- ideal candidate will have experience with Clio practice management software
- ideal candidate will have experience with Notion online software
Job Duties
- processing collections and expenses
- generating, editing, and delivering monthly invoices to clients
- periodic follow up with firm bookkeepers and tax professionals
- opening and maintaining client files using online tools and checklists
- communicating with clients, vendors, and other Matchstick Legal staff
- preparing basic correspondence to clients and agencies
- performing general office duties such as watering plants, cleaning office, ordering supplies
- occasional errands (will need a car or ability to efficiently handle by transit)
The work is diverse and (we think), interesting. Some days you might be handling bills and collections. Other days you might be scanning mail. Some days you might be building procedures to help the office run better. Other days you might be updating a firm database.
Seriously interested and properly qualified candidates should send a resume and letter of interest (plain text, PDF, or Word only). Pay is $19 - $21 per hour, DOE. Benefits include paid PTO and holidays after successful trial period. Some work must be done in office but some work is eligible for remote work after trial period.