Description Robert Half is anticipating the need for an experienced and detail-oriented Senior Administrative Coordinator to support one of Portland's most admired organizations. The successful candidate will play a key role in managing office operations, coordinating projects, and supporting senior management.Responsibilities:
Serve as the primary point of contact for internal and external stakeholders, including staff, clients, and vendors.
Manage calendars, schedules, and appointments for senior management.
Coordinate and schedule meetings, conferences, and special events, including arranging venues, catering, and audiovisual equipment.
Prepare and distribute agendas, meeting materials, and minutes.
Assist with the preparation of reports, presentations, and other documents.
Oversee administrative staff and delegate tasks as necessary.
Maintain electronic and physical filing systems, ensuring accuracy and organization.
Monitor office supplies inventory and reorder supplies as needed.
Handle confidential and sensitive information with discretion.
Requirements
Proven experience in an administrative capacity, supporting upper management.
Proficiency in Microsoft Office Suite and other relevant software applications.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
Detail-oriented with a commitment to accuracy and quality.
Ability to work independently with minimal supervision and as part of a team.
Flexibility to adapt to changing priorities and deadlines.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .