Grants Analyst (Analyst II - CPPW) Print (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/4622939) Apply Grants Analyst (Analyst II - CPPW) Salary$97,510.40 - $126,692.80 AnnuallyLocation 1120 SW 5th Ave, ORJob TypeRegularJob Number2024-00872BureauPortland Parks & RecreationOpening Date08/19/2024Closing Date9/3/2024 11:59 PM Pacific
Description
Benefits
Questions
The PositionJob Appointment: Full time, regularWork Schedule: Monday – Friday, 8am-5pm. Alternate schedule may be available.Work Location: Fully remote after probationary period. Probationary period will be hybrid, with in-person work being conducted at The Portland Building located at 1120 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here (https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee) . Benefits: Please check our benefit tab for an overview of benefit for this positionLanguage Pay Premium Eligible: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) .Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view this labor agreement, please click here (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume. Position SummaryThe Grant Analyst is responsible for processing grants for the Vibrant Communities Service Area (VCSA), primarily Portland Parks & Recreation. This position assists with the grant application process (providing analysis and guidance in grant budget development and assisting with council document preparation) and completes monthly grant billings. The Grant Analyst also acts as a liaison for bureaus and VCSA offices, reaching out to grantors when necessary, and represents the bureau at reoccurring and ad hoc meetings with the City Grant Office. This position is also responsible for maintaining out-grant forms and financial processes in the City’s WebGrants system.This position supports VCSA teams on policy and compliance issues as they are identified – completing risk assessments; coordinating with leadership, City Auditors, OMF offices, and others; and assisting in training and process improvements identified to remedy. The Grant Analyst may also represent the team on projects for new system migrations, implementation, and updates. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.Thursday, August 29, 202412:00 - 12:45PM Pacific Time (US and Canada) Join Zoom Meeting: https://us06web.zoom.us/j/85190994123 Meeting ID: 851 9099 4123 Questions?Jaclyn Snyder, Senior Recruiter Bureau of Human Resources [email protected] To QualifyThe following minimum qualifications are required for this position:
Knowledge of principles, tools, and techniques of project planning or grant program management, including using sound business communication.
Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
Ability to establish and maintain effective working relationships with Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work.
Experience updating, adjusting, reconciling, and maintaining budgets, financial systems, and databases; ensure accuracy of entries; allocate costs to programs and monitor spending.
Experience negotiating and drafting proposed contracts, grants, and interagency agreements; track related contract performance, revenues, and expenditures; administer and track contracts and contractor performance.
Although not required, you may have:
Experience working with grants from FEMA, Oregon Department of Emergency Management, or other emergency management programs.
The Recruitment ProcessSTEP 1: Apply online between Monday, August 19, 2024 – Tuesday, September 3, 2024 Required Application Materials:
Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your resume should support the details described in your responses to the supplemental questions.
Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
Do not attach materials not requested.
All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of September 3, 2024
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of September 9, 2024
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): Late September/Early October
Hiring bureau will review and select candidates to interview.
Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: October
Step 6: Start Date: November
A start date will be determined after all conditions of employment have been met.
Timeline is approximate and subject to change Additional InformationClick here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:
Veteran Preference
ADA, Pregnancy, and Religious Accommodations
Work Status
Equal Employment Opportunity
A Career with the City of Portland offers many Employee BenefitsWe offer a comprehensive benefits package, including but not limited to
Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Short- and Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave
AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .01 Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy. Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.Have you read and understood all the information listed above?
Yes
No - If you have any questions, please contact the recruiter on the announcement.
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.
04
Do you have knowledge of principles, tools, and techniques of project planning or grant program management, including using sound business communication?
Yes
No
05
Provide a detailed example(s) of your knowledge of principles, tools, and techniques of project planning or grant program management, including using sound business communication.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Role you served in (professional, internship, volunteer).
Skills, training, transferable skills or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
06
Do you have the ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines?
Yes
No
07
Provide a detailed example(s) of your ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Role you served in (professional, internship, volunteer).
Skills, training, transferable skills or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
08
Do you have the ability to establish and maintain effective working relationships with Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work?
Yes
No
09
Provide a detailed example(s) of your ability to establish and maintain effective working relationships with Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Role you served in (professional, internship, volunteer).
Skills, training, transferable skills or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
10
Do you have experience updating, adjusting, reconciling, and maintaining budgets, financial systems, and databases; ensure accuracy of entries; allocate costs to programs and monitor spending?
Yes
No
11
Provide a detailed example(s) of your experience updating, adjusting, reconciling, and maintaining budgets, financial systems, and databases; ensure accuracy of entries; allocate costs to programs and monitor spending.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Role you served in (professional, internship, volunteer).
Skills, training, transferable skills or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
12
Do you have experience negotiating and drafting proposed contracts, grants, and interagency agreements; track related contract performance, revenues, and expenditures; administer and track contracts and contractor performance?
Yes
No
13
Provide a detailed example(s) of your experience negotiating and drafting proposed contracts, grants, and interagency agreements; track related contract performance, revenues, and expenditures; administer and track contracts and contractor performance.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Role you served in (professional, internship, volunteer).
Skills, training, transferable skills or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
14
Please note the following question will not be considered during minimum qualification review. The information provided will be reviewed after the eligible list is created.
Although not required, please provide information for any of the following preferred qualifications:
Experience working with grants from FEMA, Oregon Department of Emergency Management, or other emergency management programs.
(Enter N/A if you do not have relevant experience)
Required Question
AgencyCity of PortlandAddress1120 SW 5th Ave, Room 987 Portland, Oregon, 97204 Websitehttp://www.portlandoregon.gov/jobs Apply Please verify your email address Verify Email