Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.
In line with our commitment to disrupting systemic racism, we acknowledge that research shows that Black, Indigenous, and people of color (BIPOC) and women are significantly less likely to apply for some positions, believing they must meet every qualification as described in the job description. At NWRESD, we value representation, and we are most interested in finding the best candidate for the job. We know that sometimes that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of the qualifications described below.
Position Title: Payroll Specialist
Department: Fiscal Services Department
Location: Washington Service Center
Reports To: Payroll Manager
FLSA Status: Non-Exempt
Bargaining Unit: Classified, OSEA
Compensation: Classified Salary Schedule
Work Days: 250 days
NW REGIONAL ESD’S MISSION STATEMENT
In partnership with the communities we serve, Northwest Regional ESD improves student learning by providing equitable access to high quality services and support.
GENERAL DESCRIPTION:
Responsible for processing all payroll and related fiscal services for
the ESD, and other school districts that may contract with the ESD for similar services. This
position is distinguished by the increased responsibility and knowledge required to perform the
full range of payroll and other program services required by the ESD and contracted school
districts.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Associate’s degree or equivalent from a two-year college or technical school in
accounting or related field preferred.
2. Two years’ experience in progressively responsible payroll processing, governmental
3. accounting and financial data processing.
4. Thorough knowledge of the principles, practices and law pertaining to payroll, taxes and
benefits.
5. Strong skills in computer operations including data entry/maintenance in fiscal software
(Infinite Visions financial accounting system or similar equivalent); Microsoft Office Suite,
including intermediate to advanced proficiency in Excel, Word and Google.
KNOWLEDGE, SKILLS, and ABILITIES:
1. Knowledge of the principles, practices and procedures of municipal
accounting and auditing.
2. Knowledge of federal and state wage and hour requirements, and District policy.
3. Knowledge of automated payroll, accounting and financial systems.
4. Demonstrated skill in analyzing and preparing complex payroll tax statements
and reports.
5. Ability to communicate effectively and to establish and maintain effective working
relationships with other employees, auditors, and representatives of governmental or
financial agencies.
6. Knowledge is required to perform advanced mathematical operations using
fractions, percentages, ratios, multiplication, division, addition and subtraction.
7. Satisfactorily perform the job functions to oversee payroll operations and federal
and state tax reporting.
8. Ability to express ideas, proposals, and recommendations effectively, orally and in
writing.
9. Ability to physically perform assigned duties.
10. Ability to work independently under broad organizational guidelines to achieve unit
objectives and directing others within a small work unit. Utilizing resources from
other work units is required when necessary. Attend all required department
meetings and training.
ESSENTIAL FUNCTIONS: Include the following. Performs some or all of the following tasks. Other Duties may be assigned.
The duties listed below are not inclusive, but characteristic of the type and level of work assigned for this position.
A. Responsible to perform with accuracy the payroll duties for all ESD organizations.
B. Receive, record, and process all data required to produce the district payroll and verify
all payroll amounts before and after checks are processed.
C. Input information for organization payroll and changes necessary for accuracy of payroll.
D. Prepare reports and checks for withheld taxes, miscellaneous voluntary payroll
withholding and insurance accounts to be remitted to various companies and agencies
including annual reports related to payroll.
E. Reconcile monthly, quarterly payroll, year-end payroll for W-2 information and for the
PERS annual report.
F. Answer employee questions pertaining to payroll or fringe benefits.
G. Maintain close working relationships with Human Resources staff to ensure correct and
prompt receipts of payroll information regarding new and terminating personnel.
H. Prepare reports and provide all necessary payroll information for successful completion
of district audits.
I. Handle confidential documents including personnel records, disciplinary actions, and
recommendations for salary adjustment.
J. Exercise a high level of independence in originating, planning, adapting systems to
accomplish tasks.
K. Achieve a broad familiarity with the personnel and programs of the service area or
program.
L. Maintain a high level of discretion, accuracy, and clarity in communication.
M. Work effectively and efficiently to prevent errors that could result in significant time loss,
complex schedule disruptions, or dollar losses.
N. Perform other related work as required.
Note: The description contained herein reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
NWRESD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the ESD’s goals.
Equal Opportunity Employer
Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve. Northwest Regional Education Service District is proud to be an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law.
Northwest Regional Education Service District is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us. Persons who are deaf, hard of hearing, or have limitations in their speech may contact the district for assistance through the Oregon Telecommunications Relay Service at 1-800-735-2900.