The Finance Director serves as a full charge bookkeeper, as well as collaborates with the Executive Director on financial planning, and strategizing. This person also works closely with the Development Director to provide necessary financial support for grant and fundraising efforts. This position serves as an active member of the Finance Committee and receives support from other members on this team, including members of the Board of Directors. Experience working in a financial role in healthcare is a must, and experience in nonprofit accounting would be highly beneficial.
POSITION: Finance Director.
REPORT TO: Executive Director.
TIME/STATUS: 40 hours.
LOCATION: Based in our Canby, Oregon Office.
COMPENSATION: $90,000 - $95,000/Annually DOE.
Full-time benefits Package:
- Medical, Dental & Vision coverage.
- Paid Vacation.
- Paid Holidays (9).
- Paid sick time.
- FSA Account.
- Life Insurance ($50,000).
- Matching retirement.
- Continuing educational assistance.
- Diversity training and an opportunity to participate in the Inclusion, Diversity & Equity Awareness (IDEA) Team.
- Flexible work arrangements, such as those needed for parents or people with disabilities.
Job responsibilities:
- Maintain all aspects of the General Ledger System using QuickBooks Online, including processing all payments and deposits, completing all related reconciliations, and uploading invoices and receipts necessary to maintain accurate accounting records.
- Complete all aspects of payroll in the payroll system, including posting to QuickBooks Online and reconciling all related payroll accounts.
- Track and complete employee and employer contributions to the Simple IRA plan monthly. Guide the transition from a simple IRA to a 401k plan in 2025.
- Create journal entries for all accounts, including fixed assets.
- Monitor cash flow, bank accounts, and other financial transactions.
- Process refunds for patients and insurance companies, as advised by the Billing and Insurance Manager.
- Process write-offs as appropriate.
- Ensure adherence to financial and accounting laws, rules, and best practices, including conformance to GAAP.
- Monitor cash flow, compare monthly expenses to the budget, and communicate with Executive Director on spending trends.
- Work with the lead billing specialists to track the Aging Report, establish goals, and ensure follow through on collections.
- Create the annual organizational budget with support from program Directors, and present the budget and annual hiring plan to the Board of Directors.
- Prepare monthly financial reports for the Executive Director, including those needed for the Finance Committee and Board of Directors meetings. Attend the Finance Committee meeting every other month.
- Review staffing needs with ED to determine areas of over- or under-staffing as programs change or grow.
- Track client visits with the support of the Lead Billing Specialist and analyze trends and productivity to create projections for hiring and program expansion.
- Assist the Executive Director and Development Director with any financial information needed for grant applications and reporting.
- Work with Billing and Insurance Manager to update the Sliding Scale Fee Schedule annually in accordance with the current Federal Poverty Level.
- Coordinate with the Executive Director and Board of Directors on capital projects.
- Supervise insurance and billing departments.
- Attend monthly Leadership Team meetings.
- Gather all information for the year-end 990 form and submit it to the accountant in a timely manner. Provide year-end reports as needed for taxes including program allocations, donations etc.
- Ensure all quarterly 941 forms are filed in a timely manner.
- Gather purchase information from all clinics for annual property tax reporting for each county and prepare property tax returns.
- Prepare unclaimed property reports for Oregon State Treasury.
- Manage historical financial records.
- Follow all financial policies currently in place, and work with Directors to draft additional policies as needed.
- Lead the financial audit bi-annually.
- All other assigned duties.
About You:
- You are an enthusiastic, motivated, and organized individual who is driven to do work that positively impacts the lives of those in greatest need.
- You are a fast learner, can take initiative and work independently, and also know when to ask for help.
- You are a direct and clear communicator and see feedback and accountability as essential aspects of success.
- You value honesty and ethical business practices and are inspired to support the equitable delivery of therapy services to families from diverse backgrounds and with varying healthcare needs.
- You are willing to advocate for your needs such that this position is a sustainable, long-term role that supports you both personally and professionally.
- You can stay calm in a stressful environment.
- You are someone who finds joy in working on a team and can find creative (and sometimes even playful) ways to connect with colleagues and accomplish shared goals.
Qualifications:
- Bachelor's degree in Business, Finance, Accounting, or related field or equivalent experience.
- 2+ years of experience in healthcare preferred.
- GAAP accounting for non-profits preferred.
- Proficiency with tech platforms including QuickBooks Online, Google programs (docs, forms, calendar, etc.), Zoom, and Microsoft Office.
- A pre-employment background check is required once a job offer has been made.
- Knowledge of medical billing and insurance; knowledge of ICD-10 codes and CPT coding for OT/PT/SLP, mental health therapy, and alternative care preferred.
- Ability to build and maintain positive relationships with people from a broad range of backgrounds and life experiences.
- Commitment to furthering Neuro’s Mission and Values through all aspects of one’s work at the organization.
To Apply:
Applicants email a current resume and cover letter, as attached PDFs. Attn: Amanda Watters, ND, Executive Director to [email protected]. Email Subject line: Finance Director. Applications will be accepted on a rolling basis until we find the right candidate for the position.
Neurotherapeutics Pediatric Therapies values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants based on any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply.
Everyone has a right to know about and apply for jobs at Neurotherapeutic Pediatric Therapies. We can provide free help for this process with things like sign language and spoken language interpreters, written materials in other languages, large print, and audio or other formats of communication.
Frequently cited statistics show that women, trans, and non-binary people, as well as other structurally marginalized groups apply to jobs only if they meet 100% of the qualifications. Neuro encourages you to break that statistic and to apply it. We look forward to your application.
No recruiters please, job applicants only.
About Neurotherapeutic Pediatric Therapies, Inc.
We have now been serving the community for over 35 years and our services include pediatric occupational therapy, physical therapy, speech therapy, mental health therapy, and naturopathic care. We combine the latest, most effective treatment and techniques to address the unique needs of each individual we serve. Our programs serve the whole person, not just one aspect of their development. We have grown to include 8 clinics throughout the state of Oregon. Seven clinics are located in the Portland metro area (Oregon City, Northeast Portland, Hillsboro, McMinnville, Wilsonville, Canby ,and Clackamas). One in Medford with our partner, Medford Children’s Therapy. Together these clinics provide more than 800 client visits each week. We work to positively impact kids, families, and our community by providing comprehensive therapy services in an innovative and collaborative environment, with an unwavering commitment to the removal of financial barriers for all.