OFFICE ADMINISTRATOR
JOB DESCRIPTION/RESPONSIBILITIES:
Tracking of inbound freight to ensure the on-time arrival of product via email, phone and internet & setting appointments and paperwork for outbound freight.
A/P & A/R data entry and file maintenance -filing, in QB’s; reconciling inventory to physical inventory, generate PO’s, create sales orders/invoices, billing & payments.
Generate, maintain and manage reports designed to provide analytical support to the management team -mostly using QB’s and Excel.
Provide additional support for QA, HACCP and SAFETY maintain and manage documents, (prior experience is a plus) by maintaining paperwork, updates, disbursement and Report binders/record keeping. Educational training & certification opportunities available through company as needed.
Reviewing/answering emails and phone messages.
Input, process and ship periodic retail orders.
Maintain, clean & organize personal workspace and assist owners where needed.
Special projects as assigned.
Present in a professional business manner that represents our company.
REQUIREMENTS/QUALIFICATIONS:
High school diploma
Proficient in MS office, Quick Books, Excel, email, internet, etc.
The ability to work with multiple staff and work on multiple projects simultaneously, multi-tasking and achieve deadlines under pressure.
Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.
Understanding of basic math.
Preferred to be Bilingual (Spanish/English)