Are you detail-oriented, organized, and passionate about public service? The City of Medford is looking for a Court Specialist to play a critical role in supporting our Municipal Court. In this fast-paced position, you’ll handle court records, assist the public, process legal documents, and ensure the smooth operation of court proceedings. Every day brings new challenges, making it a rewarding opportunity for those who thrive in an engaging and structured environment.
If you have experience in administration, legal, or judicial support and enjoy working with the public, we want to hear from you! Apply today at Medfordoregon.gov and become a key part of our justice system.
Required Education and Experience:
Graduation from high school or GED equivalent; and
Must be 18 years of age or older; and
Two (2) or more years of experience in social work, judicial, legal or law enforcement field which must include clerical, administrative support, and/or customer relations experience.
Preferred Qualifications:
Judicial experience
Knowledge of the criminal justice system
Available Schedule:
9-80 (nine-hour workdays with a three-day weekend every other week)
Compensation & Information on Benefits:
This position is part of the AFSCME employee group.
The anticipated hiring range for the Court Specialist position is $23.51 (first step) to $24.68 or $25.92 (second or third step). The City of Medford determines starting pay based on an evaluation of relevant education, experience, and qualifications as provided by the applicant in their application materials, alongside others who perform work of comparable character consistent with the Oregon Equal Pay Act. Six steps are included in this salary range, allowing opportunity for annual movement through the steps.
Healthcare Benefits:
Medical, vision and dental benefits for employee and family, paid at 100% by the City with the opportunity to buy-up to a lower deductible plan
Life and Accidental Death and Dismemberment insurance – policy value of $50,000 paid by the City
Long-term disability insurance provided by the City
Health Reimbursement Account (HRA-VEBA) contributions provided by the City
Retirement Benefits:
Oregon Public Employee Retirement System (PERS) lifetime pension after retirement at no cost to employee
PERS is 100% fully paid as the City pays both the employer and the employee’s (6%) contributions
Deferred Compensation retirement plan (Section 457 Plan) for employee's retirement planning
Additional Benefits:
Paid vacation, sick leave, and holidays
Employee Assistance Program (EAP)
The City’s Wellness Program promotes physical, social, emotional, intellectual, financial and environmental wellness with various goals and challenges to participate in throughout the year. Employees may qualify for wellness incentives by completing milestones set within the program up to $200 annually
Access to the City's fully equipped fitness center 24/7
Examples of Job Duties:
Essential Functions of the Position:
Provides support to the Municipal Court and all Court activities, requiring discretion in interpretation and application of policies, procedures, general orders, and established practices.
Prepares and processes documents, reports and correspondence files.
Responds to a high volume of phone calls, mail, payments, and emails, etc.
Distinguish between and understand a variety of case types and take appropriate actions.
Assists defendants in resolving violation cases through informed knowledge of court policies, procedures, and special programs.
Uses exceptional interpersonal communication and customer service skills to support clients and defuse and resolve issues for difficult, sometimes angry/hostile customers.
Performs extensive computer entry; scans and retrieves sensitive, confidential information involved in police reports into state database, federal, and local computer systems.
Executes the timely processing of pending cases, which includes preparation of the Court Docket: the scheduling of appearances, execution of warrants, subpoenas, writs, orders and notices.
Processes the collection, receipt, of monies, and other funds that pass through the Court system including financial adjustments to case ledgers including but not limited to refunding, transferring, and applying funds.
Responds to inquiries and provides assistance to the public and City personnel regarding routine requests for Court related matters and information.
Assists citizens with complaints, collects monies and issues receipts for various fees, collects bail, and provides public information, deals with diverse situations and sometimes difficult public contacts
Initiates and processes removal of suspensions orders, warrants, and release of defendants from custody. Processes requests for court appointed attorneys.
Assists judge in the courtroom, record all case dispositions during court proceedings, supply correct documents and information during court proceedings including facilitating the proceedings through a variety of functions as needed.
Demonstrates regular, reliable, and punctual attendance.
Other Functions of the Position:
Upholds the values of the organization and has strong customer service orientation.
Handles job stress and interacts effectively with others in the workplace.
Fosters an environment that embraces diversity, integrity, trust, and respect.
Is an integral team player, which involves flexibility, cooperation, and communication.
Performs other related projects and duties as assigned.
Go to Medfordoregon.gov to apply for this position!