Office Assistant 2 Print (https://www.governmentjobs.com/careers/lanecountyor/jobs/newprint/4858687) Apply Office Assistant 2 Salary$20.30 - $27.13 HourlyLocation Lane County Parole & Probation, ORJob TypeRegularJob Number202500064DepartmentCommunity Justice & Rehabilitation ServicesDivisionCJRS AdministrationOpening Date03/10/2025Closing Date3/31/2025 11:59 PM PacificFLSANon-ExemptBargaining Unit 01
Description
Benefits
Questions
DESCRIPTIONAbout the Position: Class Summary : To perform technical clerical and records work in the Parole & Probation division of Community Justice & Rehabilitation Services, on behalf of the Department of Corrections, and to perform related duties as assigned. To perform a wide variety of typing, data entry, office support, general clerical and public contact work; and to perform related duties as assigned. The job function has considerable impact within the department, with the scope of responsibility being significant and complex. Class Characteristics: Employees at this level receive only occasional instruction assistance as new employees or as unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Employees in this classification series may have a high degree of public contact, often interacting with hostile or irate individuals. Employees in this classification require certifications related to various databases and are aware of the level of liability that is accepted when certified. These positions will work at the Parole & Probation office, located at 2699 Roosevelt Blvd, Eugene, OR 97402. Incumbent responsibilities include: reception window greeting/assisting clientele who are reporting to meet with Parole & Probation officers, continuous law enforcement related / technical data entry, and document processing. About the Division: Lane County has established a new department that brings together our Parole & Probation and Youth Services divisions to leverage the innovative and community focused work these groups do. Department Purpose & Overview The mission of Community Justice and Rehabilitation Services (CJRS) is to contribute to public safety by reducing risk, creating opportunities, and working to make positive changes in lives directly affecting the impact to the community, victims, and offenders by holding justice involved youth and adults appropriately accountable for their behavior. CJRS is a newly formed department beginning July 1, 2022. The Department includes three divisions, a newly created Fiscal division, Parole and Probation coming from County Administration, and Youth Services coming from Health and Human Services. Family Mediation is housed within CJRS and was previously part of Youth Services within Health and Human Services.Schedule: Monday – Friday; 8:00 am – 5:00 pm
This is an AFSCME represented position
QUALIFICATIONSTraining:
Equivalent to the completion of the twelfth grade.
Experience :
Two years of responsible clerical and office assistance experience
An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.Community Justice Rehabilitation Services Minimum Requirements (https://www.lanecountyor.gov/government/countydepartments/humanresources/talentacquisition/SelectionProcess/parole probationdivisionminimumrequirements) Licensing Requirements :
Possession of LEDS certification or ability to obtain within one (1) month of initial appointment.
Possession of or ability to obtain Oregon Notary Public commission within six months of initial appointment.
Notes:
This Position is subject to a full criminal offender record check
Please not that as part of the screening process, Lane County will verify license and certification status.
Must be in possession of a valid driver's license at time of application, and a valid Oregon Driver's license by time of appointment.
Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
CLASSIFICATION DETAILSOffice Assistant 2 Classification Details (https://www.governmentjobs.com/careers/lanecountyor/classspecs/newprint/964906) SUPPLEMENTAL INFORMATIONSelection Process (https://www.lanecounty.org/government/countydepartments/humanresources/talentacquisition/SelectionProcess) Equal Employment Opportunity Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.Strategic Plan In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions. The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play. Veteran Preference Information (https://www.lanecounty.org/government/countydepartments/humanresources/talentacquisition/SelectionProcess/veteranspreferenceinformation) Careers with Lane County Offer Extraordinary BenefitsAt Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date. The below information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group.ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits) Collective Bargaining Units:Admin-ProAFSCMEAFSCME NursesAFSCME PhysiciansFOPPOLCPOALocal 626Prosecuting Attorney'sBenefits to keep you & your family well - PhysicallyHealth insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.Dental - Lane County provides dental coverage for employees and their eligible dependents.Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.Benefits to keep you & your family well - Financially Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.Holidays - Lane County provides 10 paid holidays per year:New Year's Day Independence DayMartin Luther King Jr's Birthday Labor DayPresidents' Day Veterans' DayMemorial Day Thanksgiving DayJuneteenth Christmas DayLife Insurance - Lane County pays for employee group term life insurance.County-paid Training & Development to keep your career well On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.Lane County offers these other valuable benefitsDeferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.Vision - Eligible employees may purchase supplemental vision insurance.Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.Aflac - Optional employee-paid voluntary group coverage is available through Aflac.Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern. For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.01 IMPORTANT: Please ensure you have included all RELEVANT education, employment and experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.
I acknowledge I have provided all relevant education and employment history.
02
Quality and Content Disclaimer: The responses you provide to the Supplemental Questions are reviewed separately from your application to determine whether you meet the qualification requirements and proceed in the application process. To receive the best opportunity on the supplemental portion, please be as complete and specific as possible in your answers. Poor grammar, misspelling, or typographic errors can lead to a poor evaluation of your response.
I acknowledge that I have read the Quality and Content Disclaimer Statement.
03
Have you ever been convicted of violating any law involving the unlawful use, possession, delivery or manufacture of a controlled substance, narcotic, or dangerous drug? [A "yes" answer to this question constitutes an automatic disqualifying condition and you cannot be employed by Lane County Parole and Probation].
No
Yes
04
Have you ever been convicted of a crime, which at the time of conviction was classified as a felony, or was punishable at the time of conviction by a maximum term of more than 1 year? [A “yes” answer to this question constitutes an automatic disqualifying condition and you cannot be employed by Lane County Parole and Probation].
NO
YES
05
Please answer YES if you meet one of the following criteria: a. You have a valid Oregon Driver's License. b. You have a valid driver's license from another state AND are able to obtain an Oregon Driver's License by the time of appointment.
Yes
No
06
What is your highest level of education?
High school or equivalent to completion of twelfth grade
Associates or higher degree
07
How many years of responsible clerical and office assistance experience do you have?
No experiences or less than 2 years
At least 2 or more years
08
Describe your clerical or administrative support experience, including your job duties. What are your customer service strengths? List name(s) of employer(s), dates of employment, and position(s) held in your response. (20 pts)
09
Confidentiality and accuracy are key factors in maintaining files and documents within Lane County Parole and Probation. What is your experience working in an environment that requires these essential elements? List name(s), of employer(s), dates of employment, and position held in your response. (20 pts)
10
Describe your computer related experience working with Microsoft Word, Excel, and other basic computer software programs. List name(s) of employer(s), dates of employment, and position(s) held in your response. (10 pts)
11
Do you have experience in the following database program: LEDS/NCIC, DOC400, eCourts, OMS (in the last 3-5 years)? If “yes”, please indicate which programs you have worked with, and describe your experience using the programs. List name(s), of employer(s), dates of employment, and position held in your response. (10 pts)
12
Describe how your training/education and experience has prepared you to serve effectively in a fast-paced office environment. (20 pts)
13
How do you foster diversity and inclusion in the workplace? Share examples of how you've supported diversity in previous roles. Include in your response, name of employer(s), dates of employment and position(s) held. (20 pts)
Required Question
EmployerLane CountyDepartmentCommunity Justice & Rehabilitation Services Address125 E 8th Ave Eugene, Oregon, 97401 Websitehttps://www.lanecountyor.gov Apply Please verify your email address Verify Email