Applicants must apply through the Oregon State University website employment portal.
https://jobs.oregonstate.edu/postings/165212
MINIMUM REQUIRED QUALIFICATIONS:
Bachelor’s degree in Business, Business Management, Communications, Finance, Accounting, Management, Non-profit Management, Public Administration or in another related field and three years’ professional experience providing administrative and/or financial support to a program or office; OR an equivalent combination of education, training, and professional administrative and/or financial support experience.
-Administrative support may include demonstrated ability to plan, organize, evaluate, manage, and delegate; set priorities; and manage multiple projects, activities, and deadlines simultaneously.
-Financial support may include budgeting, reconciling, accounts payable/receivable, and property management.
Demonstrated proficiency with Microsoft Office suite, databases, computerized accounting systems.
Demonstrated multi-tasking abilities showing skill at prioritizing work with the capability of paying close attention to detail.
Ability to work independently, under pressure of deadlines, with frequent interruptions.
Ability to adapt to changing technology.
Demonstrated experience with budgeting, purchasing, accounts payable and receivable, and travel coordination.
Strong written and verbal communication skills.
Demonstrated capability to work in a public contact position and to work cooperatively with a diverse population.
Ability to protect sensitive and confidential information.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
POSITION DUTIES:
50% Fiscal and Grant Support
Works with KBREC Director to create and track annual unit budgets.
Manages funds allocated to KBREC AES functions from diverse sources (e.g., county, state, federal, grants and contracts, foundations).
Runs appropriate fiscal reports for faculty and KBREC Director.
Manages all accounts payable, accounts receivable, and other budget transactions through OSU systems.
Supports research faculty in budget management and tracking.
Oversees the use of OSU travel & expense cards.
25% Office Administration and Operations
Orders materials, supplies, publications, computers, etc. as needed for KBREC program operations, the KBREC Director, and faculty/staff when requested. This includes shopping for and picking up materials and running errands locally at times.
Coordinates all property and building maintenance projects with appropriate offices at OSU and Klamath County Facility Maintenance.
Coordinates meetings, events, and conferences to include scheduling facilities, and attend to take minutes as needed.
Maintains required federal and state inventories of all equipment including buildings, vehicles, and computers.
Communicates directives and information from the KBREC Director to others in the organization.
Maintains a welcoming and organized office/reception area for visitors and staff.
Operates as liaison between Express Employment office staff and temporary employees. This includes coordinating for multiple temps across multiple programs, checking the employees in/out for work and correctly allocating time worked to the correct program
Provides IT support for office operations.
Maintains confidential files and records on behalf of the KBREC Director.
Serves as the Station Safety Officer. Inventories and maintains a fully stocked safety equipment supply as well as program/office supplies.
Works cooperatively with KBREC Extension Office administration and operations with regard to Service District Budget and cross programming when appropriate.
Provides inclusive and collaborative customer service for diverse population of faculty, staff, students, and the public.
15% Development and Outreach
Manages AES outreach and engagement efforts across social and digital media.
Assists programs/staff with organizing, planning and carrying out in-person events at KBREC, off-site operating locations and within the community.
Serves as the liaison for the KBREC Director with internal and external constituents and stakeholders.
Collaborates with CAS Marketing to integrate CAS and OSU branding into KBREC collateral.
Conducts event planning, including providing food and/or beverage service, handling conference registration and fees, and preparing necessary decorations, publications and materials.
5% Human Resources
Works with Office of University Human Resources to initiate position descriptions and the posting of vacant positions.
Works with faculty to write position descriptions, assist Director and faculty in search process, maintain screening files and coordinate interviews. Follow all appropriate steps in the hiring process.
Coordinates with appropriate OSU Business Centers and the Human Resources Service Centers for all payroll and human resources transactions for the unit.
5% Service
Participates in station tours with faculty and staff and answers questions for the public about KBREC.
Serves on KBREC search committees.