The City of Springfield is looking for a detail-oriented Administrative Specialist to join our Community Development Team. This position assists the Community Development Budget Manager with budget preparation, monitoring expenditures against the budget, and processing related paperwork and generating reports. The responsibilities of this position may include assisting with compiling financial data, conducting analysis, maintaining filing systems and maintaining records of transactions.
The Administrative Specialist has a crucial role in helping to process financial documents like invoices and expense reports, addressing account discrepancies, coordinating with other departments, handling communications, and suggesting improvements to work processes.
For the complete Administrative Specialist job description, please see: https://www.governmentjobs.com/careers/springfieldor/classspecs/1344660?keywords=admin&pagetype=classSpecifications
Training & Experience:
The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. Such a way to meet minimum qualifications could include:
Associate degree or two-year technical certification in the field of business administration, or a closely related field, and;
1-2 years of experience in administrative support (Administrative Specialist I)
3-5 years of experience in advanced administrative support and specialized customer service including financial responsibilities (ex: financial planning, analysis, and reporting, budget preparation assistance, financial reconciliations, and billing) (Administrative Specialist II)
Preferences may be given for knowledge and experience:
Proficiency in Microsoft Office Suite, especially Excel for financial functions
Solid understanding of financial principles
Strong analytical abilities for interpreting financial data
Public sector experience
Selection and Interview Process:
Top candidates will be invited to complete an Excel skills-based proficiency test. Those candidates that score well will be invited to interviews.
As a part of our selection process, it will be necessary for candidates to provide the names and email addresses of up to five professional references (including two managers) that can provide information on work performance. To avoid any delay in the process, we ask candidates to start gathering reference information now (name, email address, contact info and time period you worked together). Additional information regarding reference checking will be emailed to candidates at a later date through the SkillSurvey Pre-Hire 360 system.
The selection process will include: reference checks and criminal background check.
All testing and selection processes will be done in accordance with the Oregon Veteran’s Preference in Public Employment Law.
Please do not indicate ‘See Resume’ in the ‘Work Experience’ part of the application. The information you provide in the application ‘Work Experience’ and ‘Job Duties’ will be used to determine if you will proceed to the next phase in the selection process. Information related to education and experience must be verifiable on your application to be given credit.
NOTE: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
The City of Springfield is an Equal Opportunity Employer.
How to Apply:
Please visit our website at https://www.springfield-or.gov/city/human-resources/careers/ and click “Apply for Jobs” to learn more about this job and how to apply.