Closes: Sunday, March 24, 2024 at 11:59 p.m.
City Manager’s Office
Non-represented
Exempt, Full Benefits
Grade: C42
$30.34- $42.47/ hour (approx. $63,099- $88,339 annual), Pay dependent on qualifications and in accordance with Oregon's Pay Equity Act.
Benefit enrolled employees and dependents have access to a FREE, on-site health and wellness center.
Position includes generous medical package to include $1,200 health reimbursement account, sick leave, vacation, holidays, gym membership, and participation in Oregon Public Employee’s Retirement (PERS).
Relocation reimbursement for actual costs up to $5,000 may be available if incumbent is relocating greater than 100 miles.
The City of Springfield is seeking a highly organized Administrative Aide/ City Recorder who is dedicated to public service and who can provide specialized support to the City Manager, Assistant City Manager, Mayor, and City Council. This position will also serve as the Elections Officer and uphold the values, integrity, and transparency of local government.
The City believes equity and inclusion brings new ideas and experiences and enriches our City. We encourage you to think outside-the-box and consider how your skills and experiences can positively contribute to an inclusive working environment that strives to provide excellence in service.
Training & Experience:
The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. Such a way to meet minimum qualifications could include:
Bachelor’s degree in business administration, public administration, or related field, and;
2-5 years of experience providing administrative support, scheduling, preparing agendas, taking meeting minutes, and responding to inquiries, and;
A minimum of 1 year experience providing executive administrative support in local government or a special district, and;
1 year of supervisory experience
Special Licenses & Certifications:
The following list is NOT required at hire but is preferred. The incumbent will be required to obtain them within 6 months of hire or upon designation:
Certified Municipal Clerk, Records Manager, or Master Municipal Clerk
Oregon Public Notary
Complete FEMA/NIMS ICS 100, 200, 700
Criminal Justice Information Services (CJIS) clearance
Please note that in order to acquire CJIS certification, the individual cannot have any felony convictions, and any other criminal record is at the discretion of the certifying agency. CJIS requires finger printing as well.
Licenses & Certifications:
Valid Driver’s License in the State of Oregon
Selection and Interview Process:
Top candidates will be invited to interview.
As a part of our selection process, it will be necessary for candidates to provide the names and email addresses of up to five professional references (including two managers) that can provide information on work performance. To avoid any delay in the process, we ask candidates to start gathering reference information now (name, email address, contact info and time period you worked together). Additional information regarding reference checking will be emailed to candidates at a later date through the SkillSurvey Pre-Hire 360 system.
The selection process will include: reference checks and criminal background check.
All testing and selection processes will be done in accordance with the Oregon Veteran’s Preference in Public Employment Law.
Please do not indicate ‘See Resume’ in the ‘Work Experience’ part of the application. The information you provide in the application ‘Work Experience’ and ‘Job Duties’ will be used to determine if you will proceed to the next phase in the selection process. Information related to education and experience must be verifiable on your application to be given credit.
NOTE: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
The City of Springfield is an Equal Opportunity Employer.
How to Apply:
Please visit our website at https://www.springfield-or.gov/city/human-resources/careers/ to learn more about this job posting and how to apply.