Job Title: Front Desk AdministratorJob DescriptionAdministrate the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional environment and culture. Serve visitors by greeting, welcoming, directing, and announcing them appropriately. Answer, screen, and forward any incoming phone calls while providing basic information when needed. Receive and sort daily mail, shipments, and courier deliveries. Maintain security by following procedures and controlling access. Perform other clerical duties such as filing, photocopying, collating, scanning, etc. Coordinate overall administrative activities for the office. Manage the Document Control Program. Manage the program log for vendors and guests. Responsible for office equipment maintenance, office layout, arrangement, and housekeeping of office facilities. Provide administrative assistance to the Human Resource, Warehouse, and other related departments.Responsibilities
Greet and welcome visitors, direct and announce them appropriately.
Answer, screen, and forward incoming phone calls while providing basic information when needed.
Receive and sort daily mail, shipments, and courier deliveries.
Maintain security by following procedures and controlling access.
Perform clerical duties such as filing, photocopying, collating, and scanning.
Coordinate overall administrative activities for the office.
Manage the Document Control Program.
Manage the program log for vendors and guests.
Maintain office equipment, layout, arrangement, and housekeeping of office facilities.
Provide administrative assistance to the Human Resource, Warehouse, and other related departments.
Essential Skills
Proficient in Microsoft Excel and Office products.
Customer service oriented.
Strong administrative skills.
Excellent clerical skills.
Experience with Microsoft Outlook.
Additional Skills & Qualifications
Open to entry-level candidates with a good attitude and potential but prefers a more experienced person who can take on more responsibility.
Teams experience is a nice to have.
Assertive yet friendly personality who can work well with others and in a team environment.
Great people skills.
Bilingual in Spanish is a huge plus.
Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Work hours are 8am-4:30pm, Monday to Friday.Pay and BenefitsThe pay range for this position is $19.00 - $20.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Eugene,OR.Application DeadlineThis position is anticipated to close on Mar 31, 2025.About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.