The Role of the Accounting and Grants Coordinator
The ideal candidate enjoys working across multiple staff departments to provide administrative support and foster a positive work environment. The individual in this position will be responsible for fiscal oversight of all grants received, recording of all income, invoicing customers/grantors, collecting payments and coordinating deposits. They will maintain documentation of all grants awarded, work with departments to ensure adherence to grant requirements and remain within approved budgets. This is a new position to the organization so will require initiative to help define and clarify roles and responsibilities.
All positions at Greenbelt Land Trust are active in the organization’s commitment to equity, diversity, and inclusion (EDI), and will participate in efforts to integrate the values of EDI into Greenbelt’s daily operations and program governance.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Receivable (50%)
Review grants applications, awards, and budgets to ensure proper recording of revenue
Prepare and submit customer invoices for grants, contracts and donations
Code, post and receive payments
Prepare and coordinate deposit activities
Monitor customer accounts for non-payment and delayed payment
Comply with accounting policies and procedures and make recommendations for process improvements when appropriate
Work with Director of Finance to respond to all requests from auditors by collecting necessary information, documents and files
Grants Coordinator (45%)
Provide grant administration, including for federal and state grants, to include reporting, reimbursement requests and code of expenditures
Work with staff to ensure all grants are recorded properly by expenditure category, and that all grant monies are spent in accordance to grantors guidelines.
Collaborate with staff to pursue new grant funding opportunities.
Ensure consistency between grant tracking system and accounting database
Track grant reporting deadlines and works with staff to submit all required reports
Submit timely financial reports for federal, state and private funding
Maintains copies of all grant records
Provide monthly grant reporting to leadership team
Ensure procurement procedures for grant-funded projects are followed.
Organizational (5%)
Assist GLT staff with fundraising, events, and general operations
Participate in organizational planning initiatives and trainings
Cross-train with other members of the Finance – Admin Team to provide additional support, as needed
SKILLS, KNOWLEDGE AND EXPERIENCE REQUIRED
Individuals with direct experience with the work responsibilities and qualifications listed are encouraged to apply. Individuals are not required to have experience in every qualification to apply. Applicants are encouraged to address how their professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the position and to Greenbelt Land Trust.
Knowledge and proficiency in accounting
Bachelors in accounting or a closely related field and four years of related experience, or an equivalent combination of education/experience
Experience with grant funding and contract administration, preferably including governmental sources
Accounting software proficiency, preferably QuickBooks
Skilled with Microsoft Office programs, particularly excel
Maintain quality results by using templates, following procedures and proposing process improvements and ensuring appropriate documentation
Excellent written and verbal communication skills
Working conditions
1. Comfort working in a shared office environment
2. Ability to occasionally work evenings, early mornings, or weekends during critical periods
SALARY AND BENEFITS
Salary range is $60,000-65,000.
Greenbelt Land Trust provides a group health plan, dental, vision, and short and long-term disability benefits, retirement, eleven floating holidays, and 16-hours per month accrued Paid Time Off. Greenbelt invests in employees' professional development and personal growth.
This position is in-person and located at Greenbelt’s downtown office. There will be some flexibility for remote work of 1 day/week.
Greenbelt Land Trust is an equal opportunity employer. We believe that a diverse staff of qualified, highly-skilled, and creative individuals is necessary to achieve the vision and mission of the organization. Individuals who identify as Black, Indigenous, Latinx, Asian, Pacific Islander, or other People of Color, people who are queer, trans, non-binary, people with disabilities, people who are immigrants, people from poor and working class backgrounds, and people who are/have been system-impacted are strongly encouraged to apply.
TO APPLY
Email a cover letter, resume, contact information for three references, and a short (250 word) statement of your commitment to, and experience with, diversity, equity, justice, and inclusion in your personal and/or professional life. References won’t be contacted without your prior consent. Your application will be ranked based on your experience and strengths in the Qualifications section, so please specifically address these points in your cover letter.
Submit with ‘Accounting and Grants Manager’ in the subject line and email to: [email protected]
Deadline: May 17, 2024. Application review will begin May 20, but the position will remain open until filled. Interviews are expected to take place during the week of May 27th with a start date of late June.
For more information visit our website https://greenbeltlandtrust.org/