Grant Accountant (Grants/Contracts Coordinator)
Oregon State University
Department: Financial Strategic Svcs (QCU)
Appointment Type: Classified Staff
Job Location: Various Locations
Recommended Full-Time Salary Range:
Job Summary:
This recruitment will be used to fill one full-time Grant Accountant (Grants/Contracts Coordinator) position for the Financial Strategic Services (FSS) department at Oregon State University (OSU). The Controller's Unit is responsible for providing financial and administrative services to colleges and administrative units. The Grants/Contracts Coordinator plays a critical role by providing fiscal analysis, projections, interpretation of policy, budget management, planning, and recommending financial solutions for units within the College of Agricultural Sciences. This position communicates college, university, state, federal policy and guidelines to units.This position has frequent interactions in person, telephone, Zoom, and via email with Directors/Unit Heads, staff, faculty, central university business partners, and college administration to collect data, make recommendations, secure approvals, and solve problems.This position reports to a Manager within the Controller's Unit.To be successful in this role the incumbent must: Ensure high standards of accuracy and precision and be highly organized. Be articulate with excellent verbal and written communication skills. Be results oriented, with demonstrated ability to problem solve. Have the ability to build and maintain collaborative relationships across a wide stakeholder group. Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities. Comply with the systems and standards when dealing with internal and external customers.
Why OSU?
Working for Oregon State University is so much more than a job!Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We dont wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.FACTS: Top 1.4% university in the world More research funding than all public universities in Oregon combined 1 of 3 land, sea, space and sun grant universities in the U.S. 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties 7 cultural resource centers that offer education, celebration and belonging for everyone 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates 35k+ students including more than 2.3k international students and 10k students of color 217k+ alumni worldwide For more interesting facts about OSU visit: https://oregonstate.edu/aboutLocations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.Oregon States beautiful, historic and state-of-the-art main campus is located in one of Americas best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.Total Rewards Package:Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. Free confidential mental health and emotional support services, and counseling resources. Retirement savings paid by the university. A generous paid leave package, including holidays, vacation and sick leave. Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
45% Grants and Contracts Administration: Reviews terms and conditions of awarded grants and/or contracts and serves as technical information resource to researchers and principal investigators (PI). Ensures cost-share and all reporting requirements are met under a variety of grant funded projects. Confers with Office for Sponsored Research and Award Administration (OSRAA) or external funding agencies to clarify rules and guidelines. Explains compliance requirements to PI and staff as necessary. Ensures integrity and conformance to applicable standards of grant/contract implementation, execution, and closing. Reviews and verifies grant and contract indexes for accuracy, ensuring audit trail requirements are met. Reconciles transaction; tracks errors and makes corrections; balances accounts; reviews purchasing documents for appropriateness and faculty approvals. Prepares and enters journal vouchers (journal entries) into accounting system. Allocates charges and credits, assigns account codes, makes payroll corrections, and projected distributions and ensures expenditure compliance over the duration of the award period. Provides current and historical budget data; compares current account balances with budget limits and prepares reports; adjusts budget accounts according to established procedures and in accordance with agency contracts and agreements. Reports financial status and project status to principal investigators quarterly or more frequently when needed. Compiles additional reports as requested. Works closely with OSRAA on closing activities. Final approver on accounts payable invoices up to $100K; reviews invoices, checks for PI approval, appropriateness to award, verifies account codes and funds available. Reviews quarterly Personnel Activity Reports (PAR) for accuracy and coordinates distribution via DocuSign software. Amends PAR to correctly reflect effort of personnel. 40% Accounting and Reporting: Provides analysis and interpretation of grants and contacts, and foundation funds; prepares quarterly financial statements for principal investigators (PI), and facility managers. This involves compiling and maintaining detailed records, reconciling and auditing accounts for grants and contracts, and foundations. Verifies and audits indexes, tracks errors and processes corrections, allocates costs appropriately. Informs PIs of current and projected status of accounts, terms and conditions of the grant/contract award. Ensures expenditure compliance over the duration of the award period. Initiates and processes labor distributions based on budget allocations and PI requests. Monitors and reviews all payroll distributions and makes adjustments/corrections as needed. Sets up and monitors cost share and ensures the obligations are met. Extracts financial data and reports from the Universitys financial information systems. Interprets and answers policy related questions. Provides guidance and consultation regarding grant, Agricultural Research Foundation (ARF), Oregon State University Foundation (OSUF), and Oregon State University (OSU) policies. Clarifies rules and regulation and explains allowable and unallowable costs. Completes fiscal year end closing activities to ensure proper closing of the books and meet year-end deadlines. 10% Program/Project Management: Works collaboratively with involved entities (internal and external) to streamline grant submission processes and systems solutions. Establishes and maintains collaborative relationships with other research entities in order to stay abreast of changes to the grant environment, share resources, and ultimately improve the College of Agricultural Sciences sponsored programs capacity. Communicates Agency and OSU policy and procedure changes to College of Agricultural Sciences staff and faculty Acts as a lead worker and advisor for grants/contracts technicians. The coordinator provides expertise in the field of research administration and communicates advice and consultation to grant/contract technicians on sponsored projects issues. Will assign work as needed. The coordinator is expected to travel participate in regional and national training conferences either virtually or in person. 5% Miscellaneous Duties: Establish and maintain positive working relationships with others to best meet the needs of stakeholders. Meet with persons from within and outside financial strategic services on fiscal matters. Provide back up support for colleagues as needed. Suggest improvement to workflow and process improvements. Respond to financial issues with internal and external customers. Participate in training and professional development activities. Perform other duties as assigned by supervisor.
What You Will Need
Demonstrable commitment to promoting and enhancing diversity.This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Knowledge of GAAP, Uniform Guidance, Cost Accounting Standards, governmental and fund accounting. Proficient in Excel, including ability to design clear and adaptable spreadsheets using formulas, tables, and pivot tables. Knowledge of Banner FIS, BennyBuy, and CORE. Possess effective oral and written communication skills. Ability to work independently and as part of a team.
Working Conditions / Work Schedule
Office environment. Pressure to meet deadlines with competing priorities. May involve the need to work hours above the normal business day. This position, with supervisor and/or director approval, is open to fully remote work schedule or a hybrid (on-site and remote work) work schedule.
Special Instructions to Applicants
To ensure full consideration, applications must be received by 02/13/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.Equivalent required experience is based on full-time equivalent (40 hours per week).PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.Typically, the starting salary is at the lower end of the salary range.For additional information please contact: Natasha Gaspar at [email protected] OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSUs Employee and Labor Relations team at [email protected].
To apply, please visit: https://jobs.oregonstate.edu/postings/149738
Copyright 2022 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-cbec6e61e509394eacfb7b06bc715558