Position Type: Business Office
Date Posted: 2/26/2025
Location: District Office
Closing Date: Open until filled
PURPOSE: Performs a variety of moderate to complex work involving the application of bookkeeping and accounting principles to various financial and record-keeping tasks. These applications may involve areas such as invoicing/accounts receivable, accounts payable, grant accounting, and general ledger maintenance. Provides support to all other functions of the business office.
Hours: 8 hrs/day
Schedule: Monday - Friday
Contract Status: Regular/Probationary
FLSA Status: Non-Exempt Classified
Start Date: As soon as possible
Calendar: 260 Work Days
Rate:Starting at $30.22 with Benefits
Retirement Contribution: Corvallis School District participates in the Oregon Public Employee Retirement System (PERS and OPSRP) on behalf of its employees. Upon eligibility, the district contributes 6% of an employee’s salary to their Individual Account Program (IAP). Eligibility is defined as working at least six full calendar months in a qualifying position. Part-time employees working at least six months and 600 hours in a calendar year will qualify.
Notes:
Position open until filled with earliest review date of March 14th , 2025.
Please apply at: https://www.applitrack.com/corvallis/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=2900
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Develops and implements internal auditing systems to ensure accurate tracking of financial information.
Designs, develops, and maintains accounting systems for district revenues and expenditures, investments, and establishment of a fee structure to recover costs of programs in accordance with governmental accounting standards and district policy.
Prepares financial statements, as well as reports of service efforts and accomplishments, for public inspection and review, in accordance with professional standards, policy, and law.
Assists with annual budget preparation; together with monitoring and forecasting of district revenues and expenditures, in a timely and accurate manner.
Performs the district’s accounts payable functions, including reviewing purchase orders and invoices, entering data into the district’s financial software system, and processing check runs in accordance with district and accounting policies and internal controls.
Issues 1099 forms, files data with the IRS, and ensures ongoing compliance with federal and state requirements.
Reviews purchase card (Pcard) transactions and statements to monitor for compliance with purchasing and Pcard guidelines. Trains new users in the P Card software system.
Reviews and reconciles financial data, correcting inaccuracies as needed. Prepares journal entries.
Performs bank reconciliation of district bank accounts.
Assists with the administration of grants, including monitoring expenditures and preparing reports.
Maintains accounts receivable, including billing, collections, and applying payments.
Assists in maintaining the fixed asset accounting system according to capitalization policy.
Provides guidance on public procurement including small procurement and using statewide price agreements to district staff.
Within a specialized area of assignment, exercises independent judgment to resolve issues and respond to requests for assistance.
Provide effective training and assistance with business operations to individuals and groups to achieve Business Services and district goals.
Serves as lead worker to other classified staff, as assigned, in a manner that promotes team development and effective work.
Manages business office software systems and provides training to district staff, as directed by the Accounting Manager.
Effectively work with and respond to people from diverse cultures or backgrounds.
Provides other related services as assigned.
GENERAL PERFORMANCE REQUIREMENTS:
Perform duties in a courteous and efficient manner that builds the confidence of staff, students and the public in the Corvallis School District and enhances learning.
Observe laws, district policies and procedures, and professional standards for the position.
Establish and maintain effective working relationships with school personnel, parents, students and the public; work collaboratively as a team member.
Maintain regular attendance at work and work activities and is punctual in meeting deadlines, attending meetings, and following schedules.
Carry out work responsibilities with strong organizational skills effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.
Respect confidential information and the privacy of students, staff, and parents.
Support students and staff in the district’s career-related learning standards to encourage the development of independent work skills through career exploration and community involvement.
Develop job skills necessary to meet changes in the position.
Maintain personal appearance and hygiene appropriate to the position as defined by the district.
Meet applicable district physical ability/health and safety guidelines for the position.
QUALIFICATIONS:
Knowledge equivalent to a bachelor's degree in accounting or business administration or equivalent accounting experience. Thorough understanding of generally accepted accounting principles with continuing education to maintain skills.
Equivalent of two years experience in similar accounting duties, preferably in a governmental entity.
Ability to use established accounting principles with a high degree of accuracy.
Demonstrated experience with complex computerized financial systems.
Mastery of office equipment and technology.
Ability to design, modify, and use spreadsheets, databases, and word processing programs.
Strong organizational skills working in a high-volume function
Ability to understand and explain the district’s instructional goals and carry out work assignments in a manner that supports those goals.
Ability to communicate effectively, both orally and in writing.
Ability to effectively perform multiple, simultaneous tasks with numerous interruptions.
Ability to analyze and prepare federal, state, and local financial reports.
Ability to analyze, interpret, and implement complex regulations governing financial operations.
Ability to independently plan, organize, and carry out work assignments.
Ability to travel among district facilities as needed; if driving, the ability to meet district driving standards for the position.
Standard First Aid certification, or the ability to obtain certification within two months of hire, may be required.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls.The employee is required to frequently walk (occasionally on an uneven surface), occasionally sit and reach with hands and arms (frequently reaching above the shoulder), stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. While performing the duties of the position, the employee works with standard office and or instructional equipment with moving mechanical parts. The employee frequently is required to use hands for fine and repetitive manipulation and required to sit for long periods of time. The employee regularly must lift, move, and/or carry up to 25 pounds and frequently lift and/or move up to 40 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment could be usually low to occasionally moderate.
NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.
Additionally, interviews will be scheduled electronically through Recruit & Hire, using the email you have provided on your application. Please be sure to check email and your Recruit & Hire account regularly.
The Corvallis School District does not discriminate on the basis of age, citizenship, color, disability, gender expression, gender identity, national origin, parental or marital status, race, religion, sex, or sexual orientation in its programs and activities, and provides equal access to designated youth groups. The following persons have been designated to handle inquiries regarding discrimination: Rynda Gregory, Human Resources Administrator and Title IX Coordinator: rynda.gregory @ corvallis.k12.or.us, 971-217-6309; Melissa Harder, Assistant Superintendent and Title II Oversight: melissa.harder @ corvallis.k12.or.us; Sabrina Wood, Special Education Coordinator and ADA Title II Complaints: sabrina.wood @ corvallis.k12.or.us
El Distrito Escolar de Corvallis no discrimina en base a la edad, nacionalidad, color, discapacidad, expresión de género, identidad de género, origen nacional, situación de los padres o de su estado civil, raza, religión, sexo u orientación sexual en sus programas y actividades, y proporciona igualdad de acceso a los grupos de jóvenes designados. Las siguientes personas han sido designadas para atender las consultas relacionadas con la discriminación:Rynda Gregory, Administradora de Recursos Humanos y Coordinadora de Título IX: rynda.gregory @ corvallis.k12.or.us, 971-217-6309; Melissa Harder, Superintendente Asistente y Supervisora del Título II: melissa.harder @ corvallis.k12.or.us; Sabrina Wood, Coordinadora de Educación Especial y Quejas de Título II de Americanos con Discapacidades (ADA por sus siglas en inglés): sabrina.wood @ corvallis.k12.or.us