About the Role
We are seeking a detail-oriented and proactive Logistics/Operations Coordinator to join our growing team. This position plays a vital role in keeping our supply chain running efficiently through accurate data management, timely order processing, and strong coordination with teams and vendors. The ideal candidate is a strong multitasker with experience in logistics, inventory, and administrative support.
Key Responsibilities
Order Fulfillment: Process customer orders; coordinate picking, packing, and shipping activities
Sample Requests: Manage sample fulfillment by ensuring accurate inventory levels and coordinating the picking, packing, and shipping of sample orders.
Data Entry: Maintain and update customer data across multiple systems with accuracy
Inventory Management: Track stock levels and ensure accuracy across systems and physical inventory
Transportation Coordination: Request freight quotes, schedule pickups/deliveries, and track shipments
Cross-Functional Communication: Serve as a key liaison among suppliers, carriers, customers, and internal departments
Problem Solving: Identify and resolve logistical issues, including delays, damages, or inventory discrepancies
Documentation: Prepare invoices, proforma invoices, shipping documents, and maintain accurate records
Regulatory Compliance: Ensure all logistics activities align with current shipping and transport regulations
Process Improvement: Assist in analyzing workflows to increase efficiency and reduce operational costs
Administrative Support: Answer and route phone calls, assist with document creation, filing, office organization, and other duties assigned.
Qualifications
3+ years of experience in logistics, operations, or supply chain coordination preferred
High school diploma or GED required; Associate’s or Bachelor’s degree preferred, but not required
Strong attention to detail and organizational skills
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office
Experience with QuickBooks Online preferred
ERP system experience a plus
Ability to work independently and as part of a team
Comfortable in a fast-paced environment with shifting priorities
Positive, proactive mindset and strong relationship management skills
Ability to lift up to 60 pounds
Schedule: Monday- Friday 8am-5pm
This is an in person job located in Bend, OR
Benefits
Paid Time Off (PTO)
Medical Reimbursement Program
401(k) Plan
Consistent weekday schedule
Opportunities for growth and development