Deputy Trial Court Administrator

ALL STATE OF OREGON JOB APPLICATIONS MUST BE SUBMITTED THROUGH WORKDAY:

https://oregon.wd5.myworkdayjobs.com/en-US/SORExternalCareerSite/job/Deputy-Trial-Court-Administrator-1REQ-147155

Interviews: will be scheduled within three weeks after the application deadline.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for these positions. We welcome all candidates who are inspired by our work and mission.

Benefits to you

-We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. The State of Oregon provides a generous benefits package, which includes family health, dental, and vision insurance, optional short- and long-term disability, term life insurance, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses—all of which can be tailored to individual needs. Click on the link at the end of this announcement for additional information.

-The annual salary for this position is $114,300 - $177,324. The salary range, identified in the job announcement, is for a new hire who is not yet a member of the Public Employees Retirement System (PERS). After becoming a member of PERS (usually after six-full calendar months of employment), the required 6% employee retirement contribution will be deducted from your pay, and your salary will be increased by 6.95% to help offset that and other cost increases (such as Medicare, Social Security, state taxes, and federal taxes). For new hires who are already active PERS members, the 6% salary deduction and 6.95% salary increase will be effective immediately upon hire.

-Salary offers are made with consideration of the candidate’s education and experience.

-10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

-OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

Court Highlights

The Deschutes County Circuit Court in Bend, Oregon, is a general jurisdiction trial court that handles offenses ranging from traffic violations to capital murder, as well as civil cases: family law and juvenile matters, small claims, evictions, and multimillion-dollar lawsuits. We have nine elected judges, two part-time hearings referees, one part-time juvenile pro tem judge, and approximately 70 court employees in two courthouses.

Position Highlights

OJD and the judges of the 11th Judicial District are looking for an experienced leader to become our next Deputy Trial Court Administrator 1 (DTCA). The Court Administration unit, which includes the Trial Court Administrator (TCA), the DTCA, supervisors, an analyst, an administrative coordinator, and two information technology specialists, works closely with the Presiding Judge, judges, and justice partners to develop court programs and policies, as well as implement new legislation that affects the courts.

In this role, you will work in executive partnership with the TCA, and through supervisors, to lead, oversee, and manage all aspects of trial court operations, including human resources, budget and finance, case flow, facilities, and information technology. You will also review policies and procedures for legal compliance and opportunities for improvement, as well as assist with short- and long-range goals and strategic planning.

You will oversee hiring processes and work assignments, coach and mentor staff, and provide the management staff with daily guidance and ideas for problem-solving. You will also direct and coordinate the work of supervisors and the administrative analyst in developing training and orientation plans for new employees and ongoing training for all court staff.

Additionally, you will represent our court when speaking with the media, the state bar, other courts, and government agencies and officials. You will be the court administration liaison for judges, attorneys, governmental agencies, and the public to accomplish court goals and objectives on overarching justice system projects. You will also collaborate with county and security personnel to ensure that we have suitable court facilities, maintenance, security, and emergency planning.

You will report to the TCA and work under general direction within broadly stated goals and objectives to guide the administrative operations of the court. You will also provide coverage for the TCA as needed.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter

-Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.

-In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

-Address the cover letter “To the Hiring Manager.”

-Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

-Prepare your cover letter before starting your Workday application.

Work History/Resume

-Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

OR

-Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

-The qualified candidate must have a bachelor’s degree in public or business administration, management, social services, human resources, criminal justice, or a related field.

AND

-At least four (4) years of professional work in business, public, court administration, or a related field, of which one (1) year must have been in a court administration leadership role.

OR

-Any combination of education and experience equivalent to eight (8) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

-Knowledge of court operations and the administrative and judicial functions of a court.

-Experience providing the full range of management directly or through subordinate supervisors.

-Demonstrated ability to build relationships with external and internal partners, with an emphasis on working cooperatively with parties that may have competing priorities and perspectives.

-Knowledge and experience utilizing appropriate dispute/conflict resolution skills.

-Experience providing leadership to staff working in multiple, and some unrelated, technical processes.

-Experience and skill in establishing long-range objectives and specifying the strategies and actions to achieve them.

Working Conditions

-This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is FLSA-exempt and ineligible for overtime compensation for hours worked in excess of 40 per work week.

-Overtime will be required. Extensive early morning, noon, and evening meetings may be required because of the heavy workload and scheduled meetings. This position must be available outside of court business hours for emergencies and unexpected interruptions to court operations.

-This position is not eligible for remote work.

-A moderate amount of travel throughout Oregon is required to attend statewide meetings, to attend trainings, and to coordinate court activities. Infrequent out-of-state travel to attend national trainings may be required.

-Frequent telephone and in-person contact with people from diverse backgrounds.

-Frequent in-person contact with people who are angry, confused, or frustrated—including hostile litigants, individuals under the influence, and high-risk inmates.

-Regular use of the following equipment: telephone, cell phone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits

Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

Workday related information and resources are available here.

For questions about a specific OJD job posting, call 503-986-5930.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.