Capital Projects Manager (1st Review February 23, 2024)

SummaryProvides complex technical work in project management for the construction of new facilities and/or significant renovations to existing County facilities. Reporting to the County Administrator, with occasional direct engagement with the County Court and or advisory boards, the position is responsible for the overall coordination, implementation, execution, control and completion of multi-phase capital construction projects, ensuring code compliance and consistency with County strategies, commitments, and goals. Manages all aspects of assigned projects, coordinates the efforts of County staff associated with specific projects and provide technical assistance in support of assigned projects.Essential Job FunctionsThe individual in this position is expected to engage in the following work-related activities. Responsible for overall project management and delivery of one or more major projects of moderate to extensive scope with complex features. Including concept development, preliminary through final design, specifications, contract documents, public and stakeholder outreach, internal and external coordination and communication, documentation, budget and cost tracking, scheduling, reporting, and construction management including inspection and quality assurance/quality control. Supervises the design of facility improvements; makes architectural design and budget decisions; decides on methods and materials to be used in construction. Reviews relevant documents pertaining to the project(s) prepared by others. Coordinates capital improvement projects with the public, consultants, contractors, utility companies, and other agencies. Administers design and construction contracts. Plans, coordinates, prioritizes, monitors, and participates in the work of staff and others responsible for reviewing design/specification conformance. Reviews and makes recommendations on requests for information, contract changes, requests for proposals/qualifications, and contract negotiations on behalf of the City. Works with other County staff to plan project completions, resolve schedule conflicts, establish priorities and coordinate related work in other departments.Reviews plans, accepts or rejects completed work, techniques and materials and recommends alternative approaches. Refers sensitive situations to and consults with County Administrator or County Court in the absence of County Administrator and provides solution alternative(s).Responsible for developing and administrating the approved budget, takes the lead on establishing and monitoring activity against the project budget, including regular reporting, no less than monthly, and related accounting functions. Has accountability for all expenses within a project and/or program and reports timely concerns regarding meeting budget goals. Represents the County in meetings with consultants in regard to assigned project and/or programs. Ensures assigned projects and/or programs remain within expected costs and evaluates proposed projects and/or programs and assists in establishing priorities in conjunction with budgets. Complies with safety requirements of the position and actively promotes safe work practices. In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure. Other related duties as assigned.Distinguishing CharacteristicsThis is a standalone classification and is not part of series. This position focuses on overall coordination, implementation, execution, control and completion of multi-phase capital construction projects, ensuring code compliance and consistency with County strategies, commitments, and goals.Complexity of WorkWork is analytical, non-standardized, widely varied. Evaluates multiple sources of information in complex situations using analytical skills and evaluative judgment to identify, select and apply alternatives and solutions and make strategic recommendations.Degree of Independence Sets own goals and determines how to accomplish results with few guidelines to follow, although precedents may exist; received broad guidance and overall direction; work is rarely reviewed.Decision Making AuthorityDevelops objectives and general policies and procedures within general scope of established operational goals and plans for a specific project or functional area of responsibility. Day-to-day work and decisions do not require direction or review by supervisor. Significant and strategic decisions are referred to supervisor.Impactful ActionsHas the authority to commit the County in matters that have significant financial impact. Represents the County during important negotiations and meetings. Meaningfully participates in setting the strategic direction of the organization’s facility investment and planning long- or short-term objectives. Makes or recommends decisions that have a significant impact on general business operations or finances to a significant degree. Participates in substantial, meaningful impact for more than one department and/or the entire organization that typically impacts mid-term objectives (typically five years or more, and occasionally more than ten years).Supervisory ResponsibilityThis position is a professional position without supervisory responsibilities. Knowledge, Skills and Qualifications Skill ProfileThe individual in this position is expected to possess and exhibit the following knowledge, skills, andabilities. Maintain working knowledge of project management principles and technical principles and practices for Facility construction materials and methods, planning, designs, plans, specifications, estimates, and reports as applied to construction. Maintain working knowledge of building codes and requirements, general architectural, landscape architectural and engineering practices. Maintain working knowledge of governmental procurement principles and practices, competitive bidding requirements. Maintain working knowledge of contract administration and maintenance principles and practices; applicable Federal, State, and local laws, rules, regulations, and codes. Maintain working knowledge of principles and practices for effective negotiation; and governmental accounting practices and processes.Maintain working knowledge of fundamental elements and best practices for preparing project and/or program budgets and alternative contracting methods. Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public and other stakeholders sufficient to exchange or convey information to provide and receive work direction. Maintain knowledge of principles of leadership, leading project teams to include conflict management, motivating teams, and recognizing achievements. Maintain a high degree of confidentiality, facilitation skills as well as transactional communication and active listening skills. Prepare, read, analyze and interpret policy documents as well as complex financial reports and statements supported by statistical data and other documentation. Manage a high volume of tasks at one time; including organizing and prioritizing own work. Work independently with minimum direction while also working as part of a team and collaborating with others. Demonstrate a high attention to detail. Maintain working knowledge of software programs such as Microsoft Office including Word, Outlook, Excel and PowerPoint and the County’s financial accounting applications and other interactive computer programs as well as cooperating common office equipment.Ability RequirementsThe following capabilities are required to perform the essential functions of this position.Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person. Remain in a stationary position (sitting or standing) for extended periods of time, and frequently stand, walk, stoop or kneel for extended periods of time. Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or up to 5 pounds of force constantly to lift, carry, push, pull or otherwise move objects. Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.Work is generally performed in an office setting with travel required to off-site locations to include field locations and construction sites, working near moving mechanical parts and in high, precarious places and involves occasional exposure to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration.Work environment noise level is quiet to moderate. Field work environment frequently involves machinery and construction noise.Ability to occasionally travel locally and regionally. Work duties may require occasional evening or weekend hours.Education, Experience, Certifications and/or Licenses The following are the minimum qualifications for this position. Bachelor’s degree (B.A./B.S.) from four-year college or university in Architecture or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description. 6 to 8 years with 2 to 3 years of people management experience in a similar position and/or performing similar tasks. Current and valid Driver's license per County policies outlined in the Employee Handbook.Travel Occasional travel is expected. Safety Sensitive Requirements AAP/EEO Statement This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause. Crook County is an equal opportunity employer. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Please apply online with Crook County at: https://crook-county.hiringthing.com/job/751721/capital-projects-manager-1st-review-february-23-2024?s=cl