Executive Assistant to CEO ContiTech

HOW YOU WILL MAKE AN IMPACT Seeking a dynamic, professional, highly engaged, personable, creative, curious, resolution focused and detail oriented Executive Assistant for direct support to the Executive leadership team in daily operations. This is a highly visible role within the organization interacting with executives and assistants globally. This individual should have experience in prioritizing multiple key tasks, coordinating and managing projects and various requests from the team. An individual who can follow through with direction but also “own” the role and manage the CEO desk with a desire to understand business content and handle issues that come to them in a professional manner, efficiently, without always needing guidance.Expertise with domestic and global travel, including working with agencies, Concur and being able to understand creating a schedule which includes adequate timing, transportation, hotel arrangements and all other aspects associated with team needs when traveling. This individual could have the opportunity be involved in team committees or planning groups within the building and community should they be interested and capable. Some travel for organizing and participating in senior level meetings required. We are looking for that person who can make an impact and is the glue in our team. Your suggestions and input on continuous improvement are appreciated.Essential duties and responsibilities: Current office schedule is daily when the CEO/Leadership team is in the office, or other team members have meetings requiring your presence. Tuesday, Wednesday, Thursday are mandatory in office days for all staff.Organize in person, hybrid, virtual activities such as meetings, corporate events, travel. Arrange detailed travel plans and itineraries. Compile documents and reports for travel and related meetings.Effectively manage CEO schedule and conflicting priorities.Prepare agendas, notices, minutes for corporate meetings, compose confidential correspondence, reports, other complex documents. Manage follow up on action items.Coordinate in person and virtual meetings including meeting materials, including working with IT if needed, to have systems up and running prior to meeting time, catering, etc.Complete monthly travel and expense reports and monthly reports and invoices for executives in a timely manner.Prepare highly professional presentations and various Excel reports.Manage administrative tasks and routine issues independently, ensuring timely completion of work with exceptional quality.Anticipate and respond to changing situations. Resolve issues in an innovative manner.Develop and demonstrate a solid working knowledge of the firm’s structure, departments, key staff and policies and procedures to be most effective in the role.Demonstrate strict confidence with highly sensitive and confidential information.Perform other duties as assigned.Key user support for maintenance and user of site master data in quality software.