Vacancy caducado!
High volume granite and marble company is seeking a competent office assistant to help with the organization and running of the daily administrative operations of the company.
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsible for scheduling meetings, helping to manage the business calendar, confirming appointments, and placing and returning phone calls. The office assistant reads email, writes correspondence, creates meeting agendas, performs clerical and administrative work.
Must have time-management skills apart from strong communication — both oral and written skills. Need to be a people-oriented individual and have analytical skills along with the ability to make decisions. Manufacturing background is a plus.
Responsibilities
Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Create and update records ensuring accuracy and validity of information
Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Resolve office-related malfunctions and respond to requests or issues
Maintain trusting relationships with suppliers, customers and colleagues
Perform receptionist duties when needed
Invoice customers
Social media management during down time.
Requirements
Proven experience as an assistant and office manager
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office
Vacancy caducado!