Wastewater management company looking for an individual for a part time office clerical position. Position could eventually turn into a full time position as positions become available.
Primary Responsibility:
Perform multiple tasks and assist in all phases of accounting and clerical work to facilitate a smooth running office.
Typical Duties:
CUSTOMER SERVICE: Answering phones, assisting customers, writing service calls, scheduling various services.
MAKING DEPOSITS and PROCESSING CREDIT CARD PAYMENTS– Using remote deposit capture device for bank deposits, processing credit card payments via virtual terminal.
LEARNING ACCOUNTING PROCEDURES
CREATING LABELS FOR TIME CARDS FOR SUBSEQUENT WEEKS.
CONTRACTS: Sending out service contract renewals, receiving and marking payments
UPDATING CUSTOMER FILES (CONTRACTS) ON EXCEL
FILING SERVICE REPORTS & SERVICE CONTRACTS
FILING ACCOUNTS RECEIVABLE
LEARNING THE ACCOUNTS PAYABLE SYSTEM
MATCHING PACKING SLIPS TO PURCHASE ORDERS & INVOICES
USING EXCEL & WORD PROGRAMS AS NECESSARY
GENERAL OFFICE/CLERICAL DUTIES – Including USPS mail, filing, assisting team as needed.
PERSON MUST BE ABLE TO PERFORM MULTIPLE TASKS AT ONE TIME
General Information:
The Office Assistant must be able to talk with customers over the phone and handle them in a friendly and professional manner. Individual must have excellent communication skills with past experience in customer service.
The goal of this position is to help keep the detail work up-to-date to enable the office to operate efficiently and smoothly. Individual must be self-motivated, offer suggestions to refine processes, and willing to explore new opportunities regarding office processes.