Description We are seeking a detail-oriented, organized, and proactive Administrative Assistant to support the daily operations and administrative functions within a higher education environment. This role requires excellent organizational skills, strong communication abilities, and the capacity to juggle multiple tasks in a dynamic academic setting. As a key contributor to the institution's success, the Administrative Assistant will interact with faculty, staff, students, and external partners to ensure seamless administrative support.Key Responsibilities:Administrative Support:
Manage scheduling and calendars for faculty, department heads, or administrators.
Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
Handle correspondence via email, phone calls, and mail.
Maintain an organized system for physical and electronic records and files.
Student and Faculty Interaction:
Provide front-line assistance to students, faculty, and visitors with inquiries.
Support recruitment and onboarding efforts for new faculty or staff members.
Assist in maintaining class rosters, scheduling rooms, and updating course materials in systems like learning management platforms.
Technology Utilization:
Use academic management systems, office software, and collaboration tools to facilitate day-to-day functions.
Troubleshoot minor IT or equipment issues as needed.
Policy Compliance and Updates:
Ensure compliance with institutional policies and procedures.
Stay informed about updates to educational guidelines or administrative protocols.
Requirements
Associate’s degree or higher (Bachelor’s degree preferred), with coursework or experience in administration, education, or a related field.
Proven experience in an administrative role, preferably within a higher education setting.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database tools and learning management systems (e.g., Canvas, Blackboard).
Excellent verbal and written communication skills.
Strong attention to detail, organizational abilities, and time management.
Ability to work with diverse populations and demonstrate cultural sensitivity and inclusion.
Discretion when handling confidential information.
Preferred Qualifications:
Knowledge of the academic structure and operations in higher education, including grant processing, student services, or faculty communication.
Understanding of institutional policies and accreditation requirements.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .