Administrative Assistant

Description We are offering a contract to hire employment opportunity for an Administrative Assistant based in BEACHWOOD, Ohio. This role requires a highly organized and detail-oriented individual who will work closely various staff members to ensure smooth operations. Responsibilities: Collaborate with Supporting Foundation managers to ensure efficient Supporting Foundation meetings and donor relations. Schedule and prepare for Supporting Foundation pre and annual meetings. Oversee the creation and maintenance of grant records in various data systems, including grant payments, payables, and grant terms. Prepare various business correspondence, letters, and grant reports as needed. Meticulously proo content to ensure accuracy. Maintain Supporting Foundation corporate and governance records. Become proficient in the use of grant database to run reports/sorts by date, grantee, purpose etc. Collaborate closely with the Finance department. Organize and track Supporting Foundation grant applications, agreements, and reports. Operate with a team spirit and can-do attitude as part of a collective effort for excellence. Support the cultivation of a culture of philanthropy within the organization.Requirements Proficiency in Microsoft Office Suite including Microsoft Word, Excel, Outlook, and PowerPoint Experience in data entry and handling inbound and outbound calls Excellent customer service skills with the ability to answer inbound calls professionally Ability to manage email correspondence effectively and efficiently Experience in scheduling appointments and managing calendars Knowledge of foundation grants and philanthropy is an advantage Ability to multitask, prioritize, and manage time effectively Strong organizational skills and attention to detail Excellent verbal and written communication skills Ability to work independently and as part of a team High level of discretion and judgment in handling confidential information. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .