Superior Skilled Trades is seeking an Administrative Assistant for a Construction project in Canton, OH.
PAY: $22-$24/hour (based upon experience)
HOURS: 40
SCHEDULE: 7:00am – 3:30 pm (Mon-Fri)
START DATE: 09/10/2025
Duration: 13 months
We are looking for an Administrative Assistant who is self-motivated, goal-oriented, and a great communicator who can work effectively within a team. The successful candidate will work alongside the Site Superintendent and assist in daily project activities related new construction pools to ensure a steady and efficient workflow. This position its on-site and in a trailer.
Responsibilities:
· Organize and attend construction meetings, secure meeting rooms, generate and print agendas and meeting minutes.
· Prepare correspondence for Owner, Architect, Engineers, Subcontractors, Suppliers, etc. Examples of referenced correspondence include, but not limited to: Project schedule, memos, and request for information (RFI), transmittals, submittals, commencement, delays, and substantial completion letters
· Edit, scan, and electronically file PDF documents (plans, sketches, notes, schematics, etc.) for future access
· Assist project managers with tracking the following items: RFI's, Submittal's, Issue Tracking, Change Orders, Bids, Scheduling
· Take daily photographs, label, upload to server.
· Create digital and hard copy deliverables such as O&M Manuals, Submittals, As-builts, and warranty documentation.
· Print and pick up job plan as requested.
· Track and organize pressure test logs.
· Update paper plan sets with CBs.
· Ensure daily reports are submitted in timely manner, review daily, label, save, and report any discrepancies to Superintendent and/or Subcontractor for revisions
· Process hot work permits, testing logs, safety checklists, and other misc. documentation
· Assist with project close outs, archiving field project files for completed projects, ensuring orderly storage, and ship once job is completed
. This position requires the proper use of PPE.
Site Organization
. Prepare and send packages via Fed Ex, UPS, or USPS
· Research best price, order, receive, stock, and distribute office supplies
· Proactively determine equipment needs on site, coordinate deliveries, log packing slips
· Schedule drug testing with facility that will come to site, schedule orientation once results are obtained
· Clean and organize job trailer, keep all necessary forms in stock and available for whomever needs them such as safety checklists, expense reports, timecards, confined space permits, hot work permits, etc.
· Order, maintain, program, and/or troubleshoot office equipment such as printer, copier, scanner
Reporting and Communication
· Organize and upload Superintendents receipts, complete expense reports, and reserve parking rentals
· Process incident reports, fire drill plans, and keep contact list up to date
Skills and Qualifications
· Experience with PDF editing software such as Bluebeam or Adobe
· Ability to interpret and read drawings and specifications (willingness to learn)
· Proficient in MS Office (Word, Excel, etc.)
· Highly motivated with strong analytical, problem solving, and decision-making abilities
· Ability to work independently
· Ability to multitask and work in a fast-paced team environment
· Excellent communication and interpersonal skills
· High level of attention to detail and active listening
· Excellent time management and organizational skills with the ability to meet tight deadlines
Additional Requirements:
Must be eligible to work in the United States
Must have reliable transportation to the job site
Must be able to pass a drug screening and background check
WE ARE AN EQUAL OPPORTUNITY EMPLOYER!
For a prompt response, please text the "Admin" to (813)-498-0334
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