The North Dakota State University Foundation seeks mission-driven individuals interested in joining a growing team dedicated to connecting people, developing partnerships, teamwork, accountability, transparency, stewardship, communication, and service. The Foundation invites candidates for a Senior Development Coordinator - Administrative Assistant, full-time non-exempt position.The North Dakota State University Foundation is a separate 501(c)(3) organization which exists to maximize advocacy and philanthropy to support NDSU. We connect people who are passionate about NDSU and improving the lives and outcomes of North Dakotans and the world. We are an organization of sixty team members and growing. If you enjoy non-profit work, are inspired by our mission, love to collaborate with your colleagues, and are ambitiousto develop as a professional, we welcome you to apply.Our team members enjoy a highly competitive total compensation package including company paid health insurance, a defined contribution account funded at 9.5%, generous paid time off, abundant professional development opportunities, plus elective dental and vision plans.This position may be eligible for hybrid work following a period of onboarding.This position will remain open until filled. To be considered, applicants must apply online through the NDSU Foundation employment site (https://www.ndsufoundation.com/employment) and include a cover letter and resume.Position Summary:
The senior development coordinator supports the mission and beliefs of the Foundation by working to enhance and support fundraising efforts through individualized advanced support of directors of development in specialized units. They offer support for the day-to-day operations of the directors of development through a range of duties in administrative, clerical and technical areas and serve as a resource for development coordinators.Essential Duties and Responsibilities:
Provide individualized support to each director of development
Assist with the day-to-day and monthly activities identified with the director of development and/or vice president of development to advance movement of prospect/donor through respective stages of the donor cycle may include but not limited to providing requested materials for prospect/donor visits and creating and/or proof reading correspondence for mailings and process as requested
Collaborate with other departments, internal and external, to complete projects, tasks, and direct inquires and provide follow-up where needed
Conduct bi-monthly/monthly one-on-one meetings with directors of development
Provide large project assistance by scheduling and attending strategy meetings: track progress, maintain momentum and coordinate needed reports and information
Assist directors of development with assigned portfolios
Utilize donor database (Salesforce Ascend) to confirm and/or enter actions and next step(s) and provide follow-up where needed
Submit director of developments requests for research and moves management
Assist in verifying status of prospects in portfolios
In partnership with directors of development, help formulate and implement strategies to build enduring relationships and steward donors
General administrative support
Schedule and coordinate meetings with Foundation staff, campus partners and other individuals as requested
Prepare, review and submit appropriate paperwork for monthly expense report to reconcile each director of developments credit card statement
Assist directors of development with meetings and travel plans as needed including transportation, hotel and other accommodations
Provide administrative support to the vice president of development as requested
Assist ith greeting visitors to the Foundation and responding to inquiries
Other
Provide back up support in absence of prospect management and development coordinators
Provide support in on-boarding and/or off-boarding process for directors of development
Provide on-boarding and continuing training and support for development coordinators
Oversee periodic review of development manuals (development coordinator manual, director of development playbook, etc.) and related processes to update and maintain best practices, policies and procedures
Assist prospect management with reports and projects as needed, and collaborate to clarify and update prospect management processes
Other duties and projects as assigned
Essential Functions:
Set priorities, develop a work schedule, monitor progress toward goals, and track details/data/information/activities
Efficiently operate a personal computer and associated software (Outlook, Word, Excel, Salesforce Ascend, etc.)
Maintain files accurately, in paper and in software programs
Maintain records and prepare reports
Handle multiple tasks simultaneously
Plan, prioritize and meet deadlines
Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization
Interact in an effective and appropriate manner with diverse populations, internal staff, University community and the public
Work cooperatively and effectively with others to identify and resolve problems and make decisions that enhance organizational effectiveness
Maintain confidentiality of records and information
Display excellent judgment and decision making
Follow through on projects with little supervision
Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
Prompt and reliable attendance
Demonstrate support of the Foundations mission and beliefs
Minimum Qualifications:High School Diploma or equivalentMinimum 4+ years of related experience and/or education in administrative support functionsExceptional customer services skillsExcellent com