Position SummaryProvides secretarial and administrative assistance to the Construction Manager as required in the orderly management of the business. Provides support to the Human Resources and Accounting departments of the owner companies. Performs duties of highly confidential nature that require tact, discretion, judgment, analysis and broad knowledge of the companys policies and operations.Essential Duties and Responsibilities
Responsible for typing, copying, and filing of Construction Managers correspondence, reports, publications, and various miscellaneous items. Also performs other clerical duties such as prooing documents, assembling packets, etc.
Assists with the planning and preparation for Board meetings, safety meetings, employee meetings, and other industry meetings as directed by the Construction Manager. Prepares presentation materials and coordinates meeting times, locations, and other details, keeping a history of meetings.
Responsible for recording and transcribing minutes from various meetings and conferences as designated by the Construction Manager, as well as maintaining a history of such minutes. Also responsible for distributing meeting minutes to appropriate staff or board members.
Prepares correspondence and presentations using computer and various software, which may include word processing, database, spreadsheet, and graphics programs.
Develop and create database and spreadsheet reports, graphs, and charts to enhance monitoring of construction projects, units place, earnings and productivity.
Responsible for the daily activities of the office, including but not limited to incoming and outgoing mail, ordering supplies, overseeing the maintenance of office machines, shipping and receiving of parts, and maintaining a professional appearance of the office building.
Assist, when necessary, with the travel arrangements for crews working away from their reporting location.
Oversees the orientation of new employees, ensuring employees are enrolled in the correct benefits and the proper new hire paperwork is done. Notify employees when changes occur to the benefit package.
Verify employee time reporting and submit for approval and processing.
Maintains the filing system for Accounts Receivable and Accounts Payable, making sure to follow the record retention guidelines.
Performs duties in a professional, supportive, efficient, and confidential manner.
Maintains complete confidentiality of records and communications.
Performs all other related duties as assigned by the Construction Manager.