We are looking for an experienced Administrative Assistant to join our team in Bismarck. We specialize in the design, installation, integration, and maintenance of facility subsystems, including HVAC, card access, and CCTV systems. The ideal candidate will have a background with accounts payable/accounts receivable, strong attention to detail, excellent organizational skills, and the ability to handle multiple tasks simultaneously.
Responsibilities Include:
Answering the phone
Assisting walk-in customers/deliveries
Entering service work orders
Entering accounts payable invoices and matching packing slips
Invoicing/statements/some collection activities (mainly making sure invoices were received)
Shipping and receiving
Filing and scanning electronically
Creating and maintaining Excel spreadsheets
Creating and maintaining job folders
Ordering office supplies/uniforms
MUST HAVE:
Associate degree in accounting or 1-3 years of administrative office experience is preferred.
The ideal candidate should possess basic computer skills and be highly organized and detailed with the ability to problem solve.
Background working with Accounts Payable / Accounts Receivable
NICE TO HAVE:
Experience working for a Construction or Mechanical Contractor