The Red Hat Experience Engineering team is looking for an Executive Assistant to support the Vice Presidents of Support and User Experience Engineering. In this role, you will serve as the main point of contact between executives, employees, business associates, customers, and partners. You'll manage the day-to-day office agenda including calendar management, coordinating complex travel arrangements, organizing global team on-site activities and related expense reports. As an Executive Assistant, you’ll need to be highly organized with excellent interpersonal skills to help maximize the use of the executives time and minimize interruptions. You'll also need to be able to thrive in a fast-paced environment and demonstrate passion for helping Red Hat achieve its goals.What you will do:
Provide full administrative support to the executives
Partner closely with each of the executives Chiefs of Staff to align organizational strategy with executive purpose and action
Own calendar and schedule management, anticipating needs and proactively and effectively managing the executives time accordingly while prioritizing customer and partner meetings
Ensure that requests are responded to in a timely manner and using best judgment to assist and make decisions without supervision when applicable
Screen and manage phone and email inquiries and requests in partnership with the Chiefs of Staff for each executive
Plan all internal and external meetings for the organization; manage the agenda, logistics, presentations, follow-up, and any other associated action items
Prepare and review expense reports in compliance with Red Hat’s policies
Coordinate travel arrangements, managing complex itineraries and booking flights, hotels, ground transportation, etc.
Help compose and edit presentations and documents for senior management, events, and customer meetings
Build relationships with other executive assistants worldwide, both internally and with customers and partners externally
Manage and track key projects and deadlines and monitor deliverables on behalf of the executive, e.g., yearly performance reviews, quarterly bonus allocations, all-hands calls and meetings, sales kickoffs, and partner conferences
Maintain deep knowledge of company operations, policies, and procedures
Use relevant data tools to help the executive run reports, such as Tableau, JIRA, and Salesforce (SFDC)
Work cross-functionally in preparation for company meetings, organizational communications, etc.
Be proactive in anticipating the executive’s needs and solving challenges before they escalate
Effectively manage the details of highly confidential and critical company projects
Perform routine administrative and logistical duties
What you will bring:
5+ years of experience working as an executive assistant, or relevant applicable experience
Proven ability to prioritize, handle multiple tasks, and meet deadlines in a fast-paced environment while maintaining high attention to detail
Solid work ethic and positive attitude; ability to work as part of a team
Demonstrated ability to manage multiple projects and tasks with solid analytical skills
Experience creating presentations and excellent written and verbal communication skills
Proven experience ensuring that the executive's calendar is properly managed to maximize the effective use of their time, allocating time to critical areas as needed
Experience coordinating global calendars while working across numerous time zones
Experience monitoring and tracking impending deadlines
Proven ability to work on your own and display ingenuity in anticipating and handling situations that may arise
The salary range for this position is $32.13 - $51.42. Actual offer will be based on your qualifications.Pay TransparencyRed Hat determines compensation based on several factors including but not limited to job location, experience, applicable skills and training, external market value, and internal pay equity. Annual salary is one component of Red Hat’s compensation package. This position may also be eligible for bonus, commission, and/or equity. For positions with Remote-US locations, the actual salary range for the position may differ based on location but will be commensurate with job duties and relevant work experience.About Red HatRed Hat (https://www.redhat.com/) is the world’s leading provider of enterprise open source (https://www.redhat.com/en/about/open-source) software solutions, using a community-powered approach to deliver high-performing Linux, cloud, container, and Kubernetes technologies. Spread across 40+ countries, our associates work flexibly across work environments, from in-office, to office-flex, to fully remote, depending on the requirements of their role. Red Hatters are encouraged to bring their best ideas, no matter their title or tenure. We're a leader in open source because of our open and inclusive environment. We hire creative, passionate people ready to contribute their ideas, help solve complex problems, and make an impact.Benefits● Comprehensive medical, dental, and vision coverage● Flexible Spending Account - healthcare and dependent care● Health Savings Account - high deductible medical plan● Retirement 401(k) with employer match● Paid time off and holidays● Paid parental leave plans for all new parents● Leave benefits including disability, paid family medical leave, and paid military leave● Additional benefits including employee stock purchase plan, family planning reimbursement, tuition reimbursement, transportation expense account, employee assistance program, and more!Note: These benefits are only applicable to full time, permanent associates at Red Hat located in the United States.Diversity, Equity & Inclusion at Red HatRed Hat’s culture is built on the open source principles of transparency, collaboration, and inclusion, where the best ideas can come from anywhere and anyone. When this is realized, it empowers people from diverse backgrounds, perspectives, and experiences to come together to share ideas, challenge the status quo, and drive innovation. Our aspiration is that everyone experiences this culture with equal opportunity and access, and that all voices are not only heard but also celebrated. We hope you will join our celebration, and we welcome and encourage applicants from all the beautiful dimensions of diversity that compose our global village.Equal Opportunity Policy (EEO)Red Hat is proud to be an equal opportunity workplace and an affirmative action employer. We review applications for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, veteran status, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.Red Hat does not seek or accept unsolicited resumes or CVs from recruitment agencies. We are not responsible for, and will not pay, any fees, commissions, or any other payment related to unsolicited resumes or CVs except as required in a written contract between Red Hat and the recruitment agency or party requesting payment of a fee.Red Hat supports individuals with disabilities and provides reasonable accommodations to job applicants. If you need assistance completing our online job application, email [email protected] . General inquiries, such as those regarding the status of a job application, will not receive a reply.