Regional Purchasing Technology & Integration Specialist

The Regional Purchasing Technology & Integration Specialist (RIS) will play a pivotal, project-based role, leading the end-to-end integration of Eurofins Legal Entities into the company’s digital purchasing platforms, primarily Coupa (digital purchasing system), alongside associated warehouse management systems. This includes entities resulting from mergers and acquisitions (M&A) as well as current entities requiring system onboarding.The RIS will lead such projects from initiation to completion, ensuring seamless system integration, selecting appropriate digital tools, and driving synergies across purchasing and warehouse operations. They will act as the central project lead, coordinating with internal IT partners, regional and local stakeholders, and cross-functional teams to achieve project milestones. On-site travel may be required to support complex integrations and ensure successful implementation.In addition to system integration, the RIS will focus on best practice enrichment, ensuring standardised training, task-specific modifications, and continuous process improvement. They will prepare comprehensive project status reports, steering committee documentation, and presentations for regional leadership and global review sessions.Key Responsibilities1. Project Leadership for Digital Purchasing & Warehouse System IntegrationLead project-based integrations of newly acquired and existing legal entities into the Coupa (digital purchasing system) and associated platforms.Manage warehouse system integration, either through the Coupa Inventory module (digital purchasing system) or by selecting and interfacing with an alternative solution.Conduct system assessments, including warehouse needs (e.g., UOM, suppliers, cycle counts, on-hand data).Evaluate and implement best-fit standard processes for purchasing and warehouse integration, collaborating with local stakeholders.Organise system demonstrations with internal IT partners, external vendors, and local teams.Lead fit-gap analyses to align solutions with Eurofins’ purchasing and warehouse requirements.Ensure system interoperability between Coupa, warehouse platforms, and other related systems.2. End-to-End Project ManagementLead the full project lifecycle, from planning and scoping to execution, go-live, and post-integration support.Develop and manage project plans, timelines, and milestones, ensuring alignment with business objectives.Facilitate regular project meetings with cross-functional stakeholders, including CGA, NSC, internal IT partners, and external vendors.Oversee data gathering, formatting, and verification to enable accurate system setup.Coordinate User Acceptance Testing (UAT) and production (PROD) configuration for both Coupa (digital purchasing system) and warehouse platforms.Provide hypercare support for one month post-go-live, ensuring seamless operations and issue resolution.Travel to site locations, as needed, to support complex integration efforts and engage with local stakeholders.3. Best Practice Enrichment and Process OptimisationDrive continuous improvement by identifying and implementing best practices for digital purchasing and warehouse system integration.Ensure standardised, task-specific training for operational users across Coupa and associated platforms.Establish comprehensive documentation for integration processes, including Standard Operating Procedures (SOPs), to promote efficiency and knowledge sharing.Lead post-integration reviews to identify lessons learned and enhance future project approaches.Identify opportunities for process optimisation and system enhancements, ensuring continuous improvement.4. Synergy Identification and Procurement OptimisationIdentify short-, medium-, and long-term procurement synergies following acquisitions.Conduct opportunity reviews, price alignment, and supplier consolidation exercises.Support the development of category strategies and cost-saving initiatives for integrated entities.Capture feedback from purchasing team (local or global) regarding procurement strategies.5. Stakeholder Collaboration and CommunicationAct as the primary point of contact between regional leadership, local entities, internal IT partners, and digital procurement teams.Ensure project alignment through clear communication and structured action plans.Coordinate cross-functional collaboration among CGA, NSC, Master Data, and key users.Lead project kick-off meetings and maintain stakeholder engagement throughout the integration lifecycle.6. Reporting and Leadership SupportPrepare comprehensive project status reports for regional leadership and global review sessions.Create SteerCo documentation, including project dashboards, risk assessments, and action plans.Ensure transparent reporting on project progress, challenges, and outcomes.7. Training and Change ManagementLead task-specific training for Coupa and warehouse system users, including buyers, approvers, and accounting staff.Provide hands-on training for warehouse teams, ensuring familiarity with system functionality and workflows.Train local key users, equipping them to manage ongoing operations post-integration.Promote best practices and drive user adoption across all integrated entities.