Executive Assistant

The Executive Assistant will provide high-level administrative support to the President and Executive team with professionalism and in a manner that reflects positively on the organization.ESSENTIAL DUTIES AND RESPONSIBILITIES: Manage sensitive matters with confidentiality and discretion, especially decisions directly impacting the operations of the company.Sustain a daily calendar of meetings and events; schedule and attend meetings on behalf of executives, taking notes and recording minutes.Organize complex calendars and schedules, resolving any scheduling issues.Plan and coordinate company events and culture/philanthropy activities.Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.Arrange travel and accommodations for members of the Executive Team; prepare expense reports.Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to appropriate staff.Draft and prepare correspondence for internal announcements, leadership meetings, and organizations that executives are involved with.Receive incoming communication or memos on behalf of the Executive Team, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.Conserve the time for members of the Executive Team by reading, researching, collecting, and analyzing information as needed in advance.Perform office tasks including maintaining records, ordering supplies, sorting and distributing mail, etc.DEPARTMENT JOB FUNCTIONS: Integrate Company’s Vision in daily work operations.High level of responsibility regarding use of company resources.Use of excellent ethical business practices and good judgment in dealings.Promote positive teamwork with ability to work in self-directed work environment.Sustain detailed product knowledge for existing and new products.Maintain system knowledge of internal software.Maintains an organized work environment.Remain current regarding Pleasurecraft Engine Group’s Goals & Missions and ensure compliance in area of control.Effective stewardship of the Company’s financial resources.