Administrative Support Assistant

Summary The incumbent performs clerical and administrative support functions for the entire Science & Technology Program. These duties require familiarity with the budgetary requirements of appropriated, user fee and trust funded activities. Responsibilities The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity. The duties may include, but are not limited to: Assure financial account and customer data is collected and managed through applicable software, financial and laboratory information management systems. Collect and compile data into applicable formats needed to perform bulk (mass) or individual billing actions. Establish and maintain good working relationships with Agency debt management specialists to ensure prompt settlement and resolution of debt. Utilize government issued purchase card and acquisition systems (e.g. IAS) according to procedures and policies to obtain services and supplies, and process invoices. Specific administrative duties include time and attendance timekeeper; processor a personnel actions such as within-grade increases, awards, and promotions. Schedule and coordinate domestic and International travel for meetings, conferences, and duty station relocation. Submitting travel requests, establishing reimbursement vouchers, and to resolve common travel related issues. Where requested coordinate or schedule repairs with the landlord or vendor. Provide financial information and data necessary for maintaining timely and accurate inventory of equipment and instruments. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below. FOR THE GS-06 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-05 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Implemented administrative and operational practices. Experience in data mining and utilizing accounts payable management and procurement systems. Interpreting, implementing, and providing reliable advice and recommendations to management and technical personnel regarding administrative and procurement procedures. Participation in development of clerical and administrative support functions or related projects. Experience managing minor procurements and accounts payable activities independently. Experience utilizing financial and procurement systems, e.g. SAP or banking related applications. Note: There is no education substitution for this grade level. FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 grade level) that demonstrates: Experience developing or improving administrative and accounts payable practices. Uses various forms of qualitative and quantitative methodology for reporting accounts payable and procurement data. Providing written and oral communications on administrative and procurement procedures. Responsibilities managing clerical and administrative support projects. Experience executing complex procurement and accounts payable activities independently. Developed and issued reports of financial (e.g. FMMI) and procurement (e.g. IAS) systems data. Note: There is no education substitution for this grade level. Education There is no education substitution. Additional Information Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. First time hires to the federal government normally start at the lowest rate of the salary range for the grade selected. Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty will be the responsibility of the selected employee. Promotion Potential: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. Worksite Information: This position may be eligible to telework up to four days per week, based upon the duties of the position. This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements. Additional information regarding ad hoc, occasional, or reoccurring telework may be obtained at a later time from the hiring manager or program during the hiring process.