Project Assistant (SME), Item #03685

Agency State Comptroller, Office of the Title Project Assistant (SME), Item #03685 Occupational Category No Preference Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $63108 to $80248 Annually Employment Type Full-Time Appointment Type Temporary Jurisdictional Class Competitive Class Travel Percentage 30% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? Yes Telecommuting allowed? Yes County New York Street Address Office of the New York State Comptroller To Be Determined City To Be Determined State NY Zip Code 00000 Minimum Qualifications Must have at least six (6) years of progressively responsible experience processing local government data, including the following (which may be concurrent): At least two (2) years of experience in assisting local officials or justices in filing required reports and processing reported information. A Bachelor's degree may be substituted for four (4) years of the general experience.A Master’s degree in a closely related field may be substituted for one (1) year of the general experience. Duties Description The Division of Local Government and School Accountability (LGSA) has embarked on a multi-year initiative, the Justice Court Fund (JCF) Modernization Project, that requires significant investment to redesign its business processes and legacy systems. These systems include the justice report filing application, report processing application and mainframe system. These systems are used to process 2,100 reports a month, generating and distributing approximately $600 million in revenue annually. The new system will be an integrated, web-based reporting and distribution system that facilitates reporting as well as the workflow processing, review, and analysis of required reports by JCF staff.JCF Business Process Analysis and Development Under the general direction of the Project Assistant (SME Supervisor) (SG 23) the Project Assistants (SMEs) (SG-18) will be responsible for, but not limited to, daily oversight of staff and participating as part of the Justice Court Project Team through all aspects of completing the JCF Project which includes: Using knowledge and experience of current JCF processing and reporting, work with SME Team, Operations Team, Developers and Business Analysis Team to explore and develop the functional business requirements, workflow processes, validation and business rules and reporting requirements that will contribute to operational efficiencies in the new JCF system. Assisting one or more subgroups responsible for designing test plans and executing testing of application components and supporting system functionality. Using knowledge and experience of current JCF processing and reporting and what data needs other LGSA work units require, ensure that the new JCF requirements and functionality are included to meet their needs and prove useful to them. Using knowledge and experience of current JCF processing and reporting and what data needs and reporting requirements users and other external stakeholders have and ensure that the new JCF requirements and functionality are included to meet their needs and prove useful to them. Assisting in activities with internal and external customers and stakeholders, including canvassing input, round table discussions, system/application demonstrations or other formats utilized for information gathering and data sharing. Ensuring that issues and concepts identified during requirement elicitation and other work sessions are brought to the Team management for discussion and decision-making. Providing financial data knowledge and guidance to ensure that Communication and Outreach efforts are developed and include a focus for both internal and external stakeholders. Reviewing and analyzing legacy data for the purpose of data cleansing, data mapping and data transformation in support of the new business processes. Transferring knowledge accumulated in the course of this project to operations staff. Analyzing and identifying opportunities for re-engineering core business processes to streamline operations and/or to improve customer service. Maintaining a current understanding of JCF issues and practices, coordinating with and supporting as needed the Unit operations staff responsible for the ongoing activities of the Justice Court Fund Unit. Working directly with justices to examine and analyze a variety of reports and data submitted to ensure that the new JCF system will adequately capture similar data. Communication and Training Ensure that any changes to accounting and auditing standards, legislation impacting local government reporting or OSC’s strategic direction that may occur are considered and incorporated into design requirements. Assist in ensuring that training efforts for local government officials and LGSA staff are developed and scheduled for presentation in a timely manner as functionality is prepared to go live. Effectively communicate with Team members and Management about project tasks, activities, expectations and decision points.Supervision: N/A Additional Comments Desired Competencies: Ability to work in a team environment Ability to think independently Strong analytical skills Strong communication skills, both written and verbal skills Strong knowledge local government operations Strong leadership skills Knowledge and use of technology Ability to handle multiple and competing priorities Strong work ethic and positive attitudeTravel to Albany may be necessary for meetings. This position can be assigned to our Central Office in Albany or any of our Regional Offices. Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period. Reasonable Accommodation:The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on selfevaluation and improvement, as well as acceptance and support of coworkers. Some positions may require additional credentials or a background check to verify your identity.Name Brittany Pebler Telephone (518) 474-1924 Fax (518) 486-6723 Email Address [email protected] Address Street Office of Human Resources 110 State Street City Albany State NY Zip Code 12236 Notes on Applying Submit a clear, concise cover letter, resume, and a completed copy of this template: https://www.osc.ny.gov/files/Jobs/docs/03684-03685-project-assistant-sme-mq-template-3-2024.doc via e-mail to [email protected], no later than April 11, 2024. Documents must be sent as unlocked and accessible attachments. Reference Item #03685 – BEP in the subject line and on the cover letter for proper routing.Important Notes: To access the required template, copy the link above and paste it into your web browser, then download, complete, and save to submit with your email response. You MUST complete the linked template in full to demonstrate you meet the minimum qualifications for this position. Interview selection is based SOLELY on the information you provide in this document, incomplete or vague information will not be viewed in your favor.Be sure to submit an unofficial copy of any transcripts you may have with your cover letter, resume, and completed template, as there are educational requirements for this position Reference Item #03685-BEP in the subject line and on the cover letter for proper routing.If you have questions about this vacancy, please contact this Division representative:Division contact: Vicki Kirchner [email protected] responding, please include the reference number and letters listed in this section only. The OER ID # should not be included.