Location: Syracuse, NY Category: Research Foundation Posted On: Tue Oct 1 2024 Job Description: Title: Senior Clerical SpecialistUnit: Office of Human Resources Salary: $52K to 58K full time rate, commensurate with experienceOperational need: Monday - Friday 8:00AM - 4:30PM (Friday remote work)Primary Responsibilities include but are not limited to:Payroll:
Checking Research Foundation (RF) exempt and non-exempt records to the RF's Oracle business system
Notifying employees of discrepancies
Interprets RF time and attendance rules and regulations
Following up with RF Central Office to ensure corrections for payroll input are made; vacation payouts are properly computed; and proper documentation is retained
Answers questions and resolves payroll and time issues for RF employees on campus.
Ensuring proper communication among the ESF Office of Research Programs, on-campus RF employees, and RF Central Office on new and resolved payroll issues
Human Resources:
Provide excellent customer service including answering telephone, greeting visitors, and information dissemination for Research Foundation appointments.
Processing cost transfers between New York State's payroll to RF's Oracle system.
Prepare and transmit monthly termination notices and employee end of employment letters
Assist with personnel transactions in a confidential manner
Other:
Assist with other duties as needed
Job Requirements:
Required Qualifications:
Minimum of 3 years progressive experience in an office setting or a combination of higher education and experience.
Must be highly organized, detail oriented and able to follow up with stakeholders to ensure approvals are obtained and processes are completed
Strong written and verbal communication skills
Customer-service oriented with the ability to work within a team and multitask in a fast paced, confidential, deadline-driven environment
Ability to identify, research and resolve problems, and follow-through on tasks with moderate direction
Demonstrated proficiency with Microsoft Word and Excel
Preferred Qualifications:
Knowledge of Oracle Business Systems and Oracle BI Reporting
Experience with payroll processing
Experience handling confidential information
Experience in Conflict of Interest monitoring
Experience in requesting, collecting and organizing business-related information from large groups of non-business-oriented individuals (e.g. College faculty)
Experience collecting, analyzing and reporting on large financial data sets
Additional Information:
SUNY-ESF and the Broader CommunityESF is a specialized college within the 64-campus SUNY system, and a Carnegie R2 "High Research Activity" Institution that consistently earns high rankings in US News and World Report, Forbes, Princeton Review, and other national college guidebooks. With a total enrollment of about 2,200 undergraduates and 400 graduate students, combined with the immediate proximity of Syracuse University and Upstate Medical University, ESF provides an intimate, small-college atmosphere within a vibrant, large-university setting. ESF's extended campuses include more than 25,000 acres of forest properties, both close to Syracuse and across the Adirondack Park, which provide numerous opportunities for experiential coursework, research, and public outreach. Located on the eastern edge of the Finger Lakes region, Syracuse is a small city in a rural region offering a diversity of natural and cultural amenities, a low cost of living, and a high quality of life - ranking among the top 10 percent of "Best Places to Live" in "The Places Rated Almanac." Syracuse is situated with easy access to New York City, the Adirondack Park, Lake Ontario, and many other points of interest in the eastern United States and Canada. In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at 315-470-6667 or by accessing the following web site: https://www.esf.edu/safety/annual-security-reports.php https://www.esf.edu/safety/annual-security-reports.phpSUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at https://www.esf.edu/employees/policies/policy-smoking.phpAs an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, life insurance and long-term disability insurance.The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.