Administrative Specialist 1, or Trainee 1 / Trainee 2

NY HELP Yes Agency Civil Service, Department of Title Administrative Specialist 1, or Trainee 1 / Trainee 2 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $49363 to $82656 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 10% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Onondaga Street Address Onondaga Community College- Mulroy Hall 4926 Onondaga Road City Syracuse State NY Zip Code 13215 Minimum Qualifications NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS:Administrative Specialist Trainee 1A bachelor's or higher degree.Administrative Specialist Trainee 2A bachelor's or higher degree ANDOne year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.OR: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Administrative Specialist 1A bachelor's or higher degree ANDTwo years of professional experience providing administrative, and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.OR: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.COMPETITIVE MINIMUM QUALIFICATIONS:REASSIGNMENT QUALIFICATIONS: Current Department of Civil Service employees with one year of permanent, contingent-permanent, or 55 B/C service as an Administrative Specialist 1 or Administrative Specialist Trainee 1 or 2. If you have less than one year, you must be currently reachable on the Administrative Specialist 1 or Administrative Specialist Trainee 1 eligible list for the Albany location.70.1 TRANSFER QUALIFICATIONS:One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be similar by Civil Service. 52.6 TRANSFER QUALIFICATIONS: One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be administrative by Civil Service.70.4 TRANSFER QUALIFICATIONS: Current New York State employee with one year or more of permanent, contingent permanent or 55B/C service in a position allocated to a Grade 11 or higher and who has passed the PCO exam and has a bachelor’s degree may be eligible for appointment.Note: 70.4 candidates must NOT have failed the most recent PCO exam.For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.SUBSEQUENT 55B/C QUALIFICATIONS:A subsequent 55b/c appointment may be considered if you have one year of permanent, contingent-permanent, or 55B/C service in an eligible position allocated to Grade 11. To be considered, you must provide a copy of your letter of eligibility with your response.55 B/C QUALIFICATIONS:Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are: You must have a bachelor's degree or higher. Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found athttp://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Duties Description The Testing Services Division is responsible for the development, administration, scoring and validation of the examinations provided to the public for State agencies and local jurisdictions. To better serve New Yorkers and make examinations more accessible and convenient for all, the Department is implementing a new examination model known as continuous recruitment testing that will offer testing on a continuous basis with examinations held via a hybrid of online training and experience exams, multiple-choice exams via remote proctoring (online), and in state operated computer-based testing centers and this position will help play an important role in ensuring the success of this new approach to examinations.Under the general direction of an Administrative Specialist 2, the Administrative Specialist 1 will be responsible for overseeing the daily operation of one of the Department’s twelve new computer-based testing (CBT) centers and supervising CBT center staff. The duties of this position include, but are not limited to, the following: Supervise the operation of a CBT center (e.g., reasonable accommodations; candidate scheduling; test security; monitor staffing levels and payroll administration; critical incidents; building issues; IT issues; and candidate and staff safety). Plan, organize, schedule, and coordinate test site operations based upon policies and procedures developed by the Test Administration Unit in Albany. Escalate test site operations or administrative issues that cannot be corrected locally for resolution by Information Technology Services, the regional Administrative Specialist 2, or the Test Administration Unit in Albany. Directly supervise and evaluate the performance of the Program Aide responsible for the supervision and staffing of test monitors and clerical staff at the CBT center. Ensure the CBT center is adequately staffed and written reports on operations are submitted to the Test Administration Unit in Albany. Manage the purchase of office needs; ensure adequate equipment and supplies; train staff on test administration policies and procedures; monitor proper functioning of computer- related equipment and network connections. Analyze operations and suggest improvements on test administration procedures; implement and track operational changes at assigned test locations; and write reports on test site metrics and operations. May be assigned to cover test administration shifts at the CBT center, public schools, or other test sites in an assigned region, which may include nights and weekends, or travel to another test site. Travel to other CBT centers within the region may be required in the absence of the Administrative Specialist 2. Work hours will be a set schedule of 7.5 hours between 8am - 5pm, determined at the time of hire. As you move forward in the position, there will be shifts set to workday, evening, and/or weekend hours for this position. Also please note that trainings may occur outside of your initial normal schedule, and you will be notified ahead of time to make schedule adjustments with your supervisor accordingly. Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package. The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity. Among its duties, the Department: Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests. Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives. Assists municipal agencies with civil service administration of more than 360,000 local government employees. Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to [email protected] Some positions may require additional credentials or a background check to verify your identity.Name Corinne Slycord Telephone 15184732259 Fax Email Address [email protected] Address Street Empire State Plaza, Agency Building 1 City Albany State NY Zip Code 12239 Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, and resume to [email protected]. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.