ResponsibilitiesGeneral Job Summary:Responsible for the financial management, accounting, and reporting systems for institutional and research accounts for the department. Conducts detailed analysis of accounts, including account history, forecasts, and the drivers of each. Provides accurate and up-to-date financial information to support successful financial management of these accounts. Utilizes knowledge of the University accounting procedures and funding agency policies to provide proper review and control over all activities that impact the financial records.Specific Responsibilities:25% Analyze and monitor the financial management of grant and institutional accounts ensuring accurate and complete information. Work with Research Administrator on the completion and analysis of all monthly financial reports, ensuring accurate and complete information. Performs high level, in-depth analyses of accounts, including monthly trend analysis of salary and non-salary expenses, utilizing UR Financials, HRMS, and other tools. Review monthly accounting reports with Principal Investigators (PIs) and Research Administrator. Monitor accounts for appropriateness of charges.25% Make accurate projections for year-end close outs and work with ORACS to prepare timely close outs of accounts. Identify any errors and follow through to be sure they are corrected accurately and on time. Ensure back up for all charges is received. Performs analysis and tests necessary to ascertain integrity of accounting data, account balances and to assure accurate reporting. Assists in developing process improvement and corrective action plans. Make recommendations for cost saving initiatives. Following University and sponsored programs policies, work with ORPA to set up and manage subcontracts with external parties. Monitor invoices sent and payments received.25% Manage complex effort allocations and forecast changes to available salary funding, notifying Research Administrator of any anticipated shortfalls. Assists Research Administrator the completion of faculty Time and Effort surveys and annual Cost Sharing Certification. Prepares PAF and 800 forms, including salary cap forms. Ensures accurate and appropriate reporting of time and labor processing.10% Uses knowledge and application of accounting theory, techniques and practices to prepare special reports, projects and analyses as requested by the Research Administrator and Associate Chair for Research. Serves as a contact for OBGYN faculty, trainees and staff, outside funding agencies, subcontracting agencies, and liaison to University Payroll, Finance, Purchasing, ORPA, and ORACS offices. Attend UR Financial institutional meetings to remain current on changes or issues related to this responsibility. Consults with internal and external auditors on matters such as definition and classification of accounts, accounting activity in educational and research programs and other technical aspects of the University accounting system.10% Provides high-level management as departmental PCard Program Manager, and advises cardholders on all related matters, including appropriate card usage, documentation standards, reconciliation processes, etc. Reviews and has final approval on all pcard orders placed by departmental cardholders. Resolves issues with vendors when necessary. Department Liaison to University Pcard Program Administrator, ensuring all department cardholders remain in good standing and are abreast of any program changes.5% Maintains CLASP certification, and undertakes continuous training as appropriate. Other special projects and job duties as assigned by Research Administrator or Associate Chair for Research.Minimum Requirements:
Bachelor’s degree and a minimum of three years related experience. Professional accounting skills required.
Able to take responsibility for multiple accounts in a complex granting structure, and show initiative in making suggestions and decisions.
Knowledge of institutional and funding agencies policies and procedures related to sponsored programs accounting and applications, University purchasing processes, accounts payable processes, Workday and HRMS are preferred.
CLASP certification will be required within one year of start date. Ability to work independently, excellent interpersonal and communication skills, detail-oriented, and able to work well in a team environment.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.How To ApplyAll applicants must apply online.EOE Minorities/Females/Protected Veterans/DisabledPay RangePay Range: $54,808 - $76,752 AnnuallyThe referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.Apply for Job
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Location: School of Medicine & Dentistry
Full/Part Time: Full-Time
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